Job Summary:
The Accounting Assistant is responsible for accurately processing and recording all invoices, expense reports, and payments in a timely manner. They ensure compliance with company policies and procedures while maintaining accurate financial records. The Accounting Assistant plays a vital role in managing vendor relationships and supporting the overall financial operations of the organization
Duties and Responsibilities:
- Invoice Processing: Receive and review invoices for accuracy, completeness, and proper authorization. Code invoices with appropriate general ledger account codes and enter them into the accounting system for payment processing.
- Payment Processing: Prepare and process payments, including checks, ACH transfers, and wire transfers, in accordance with payment terms and company policies. Verify payment accuracy and obtain necessary approvals before disbursing funds.
- Vendor Management: Maintain vendor accounts, including updating contact information, resolving discrepancies, and addressing inquiries regarding payment status or billing issues. Cultivate positive relationships with vendors to ensure timely receipt of goods and services.
- Expense Report Management: Review and process employee expense reports, ensuring compliance with company policies and verifying supporting documentation. Reconcile expense reports with credit card statements and reimburse employees for eligible expenses.
- Month-End Reconciliation: Perform month-end closing procedures for accounts payable, including reconciling vendor statements, identifying discrepancies, and resolving outstanding items. Prepare and analyze aging reports to ensure accurate reporting of payables.
- Recordkeeping and Documentation: Maintain organized and accurate records of all accounts payable transactions, including invoices, payments, and correspondence. Prepare and file documentation for audit purposes and assist with audit inquiries as needed.
- Policy Compliance: Adhere to internal controls and accounting policies to ensure compliance with regulatory requirements and financial reporting standards. Identify opportunities for process improvements and implement best practices to streamline accounts payable procedures.
- Communication and Collaboration: Collaborate with cross-functional teams, including purchasing, finance, and vendors, to resolve issues and optimize payment processes. Communicate effectively with internal and external stakeholders to facilitate prompt resolution of payment-related inquiries.
Qualifications:
- BSBA Major in Financial Management or BS Accountancy graduate
- At least 5 years of experience
- Communication and Management Skills.
- Skilled in Microsoft Office
- Skilled in Accounting System Applications(SAP and/or Patty) is advantage
- Willing to be assigned at Binondo Manila
Job Type: Full-time
Pay: Php18,000.00 - Php25,000.00 per month
Benefits:
- Health insurance
- Opportunities for promotion
- Paid training
- Promotion to permanent employee
Schedule:
- 8 hour shift
- Day shift
- Early shift
Supplemental Pay:
- 13th month salary
Work Location: In person