The Accounting/Database Staff is responsible for accurately managing and updating key operational data to support smooth business processes including some minor touches in Accounting. This includes uploading shipment information, maintaining order and inventory records, coordinating with couriers and fulfillment teams, and ensuring data integrity across platforms. The role also involves generating daily reports and encoding sales transactions to support financial tracking. Attention to detail, strong organizational skills, and effective communication are essential to ensure timely and error-free data management.
Key Responsibilities:
Daily Shipment Uploads
Upload shipment data for all platforms (QC and DVO) accurately and on time to ensure smooth fulfillment processes.
Courier Coordination Support
Coordinate with couriers (e.g., J&T) for scheduling pickups and deliveries. Assist in resolving courier-related issues by contacting admins, riders, or customers when needed.
Data accuracy and Validation
Maintain high accuracy in encoding tracking numbers, customer details, pricing, and order statuses. Double-check all entries to avoid fulfillment or delivery errors.
Pancake POS maintenance
Regularly update the Pancake POS system to reflect accurate order and inventory data
Daily Order Reporting
Prepare daily status reports for pending, delivered, and Return-to-Sender (RTS) orders.
Fullfillment Team Coordination
Communicate with the fulfillment team regarding stock availability, shipment uploads, pickups, and RTS processing.
Waybill Management
Generate and print daily waybills for all platforms to ensure timely dispatch of orders.
Sales Encoding In QuickBooks
Accurately encode and update daily sales transactions in QuickBooks to ensure proper financial tracking and reporting.
Required Qualifications:
- Preferably Bachelor's in BSBA Finance Management or BS in Accountancy/Accounting
- Experience in E-commerce or Logistics Operations
- Knowledge about any POS
- QuickBooks Experience
- Flexibility
- Problem-Solving Skills
- Team Coordination
Job Types: Full-time, Fresh graduate
Benefits:
- On-site parking
- Opportunities for promotion
- Paid training
- Promotion to permanent employee
Schedule:
- 8 hour shift
Supplemental Pay:
- 13th month salary
- Overtime pay
Ability to commute/relocate:
- Davao City: Reliably commute or planning to relocate before starting work (Preferred)
Application Question(s):
- How much is your Expected Salary?
Education:
- Bachelor's (Required)
Experience:
- Accounting/Database: 1 year (Preferred)
Work Location: In person
Application Deadline: 08/04/2025
Expected Start Date: 08/04/2025