About Telostaff:
We help companies and people be the best version of themselves.
Telostaff is a premier staffing agency specializing in connecting small and emerging U.S.-based businesses with talented, fully-remote professionals from the Philippines. Our mission is to foster growth and innovation by providing dynamic companies with the support they need to thrive. Unlike traditional BPO giants, we partner with agile, newer enterprises that offer a vibrant, collaborative, and fun work environment, free from rigid corporate structures. If you are looking to join a forward-thinking organization that values creativity and teamwork, consider applying today!
Job Summary:
We’re seeking a highly detail-oriented Accounting & Inventory Reconciliation Specialist to join a rapidly growing multi-location automotive repair operator based in the U.S. This role plays a key part in maintaining financial accuracy across vendor payments, parts and inventory coding, and internal reporting—ensuring store-level performance and financial integrity. If you thrive in a fast-paced, systems-driven environment and are passionate about precision, process, and problem-solving, we’d love to hear from you.
Duties and Responsibilities:
- Reconcile vendor invoices against inventory and parts records from multiple store locations.
- Maintain and update internal Parts Sheets comparing booked vs. billed parts to monitor cost and profitability; support COGS accuracy and monthly financial close.
- Review and process bills and expenses through QuickBooks Online (QBO); manage Ramp credit card transaction workflows for coding and approvals.
- Review, post, and pay company bills per approval or stated guidelines; ensure alignment with company policies and payment timelines.
- Perform monthly bank reconciliations and ensure accuracy across financial records.
- Conduct daily review and processing of Accounting Link data to ensure accurate POS-to-QBO sync.
- Prepare and submit required local, state, and federal tax reports and payments in coordination with leadership or external providers.
- Collaborate with store managers to resolve outstanding financial documentation, invoice discrepancies, or compliance-related tasks.
- Maintain accurate vendor records, including account details, payment terms, and credit application tracking for store and corporate accounts.
- Manage the AP/billing inbox, monitoring recurring expenses (e.g., subscriptions, utilities) and ensuring timely response to vendor communications.
- Support internal audits and generate financial and operational reporting for leadership review.
- (Bonus) Assist with chargeback or dispute response, coordinating with stores and vendors when needed.
Required Knowledge, Skills, and Abilities:
- Minimum 3 years of experience in accounts payable, bookkeeping, or inventory reconciliation.
- Experience working with U.S.-based clients in distributed or multi-location environments.
- Proficiency in QuickBooks Online (QBO) and spreadsheets (Excel or Google Sheets); familiarity with Accounting Link and task management tools preferred.
- Strong analytical and problem-solving skills; able to identify billing discrepancies and ensure full reconciliation of part usage and cost.
- Excellent written communication skills for cross-functional coordination and vendor engagement.
- High level of accuracy and accountability in financial data handling.
- Comfortable working US hours, with flexibility for hybrid schedule after ramp up and proven ability to work independently.
Preferred Qualifications:
- Experience with automotive repair shops or other inventory-intensive service businesses.
- Familiarity with U.S. tax filings and compliance.
- Experience with POS-to-bookkeeping integrations; familiarity with Tekmetric is a plus.
- Exposure to payroll support, lease accounting, or chargeback workflows is a bonus.
- Experience with any expense management system (Concur, Expensify, Ramp, etc.)
Telostaff Core Values and Benefits:
Together we…
- Focus On People: We consistently demonstrate care, love, dignity, and respect in all interactions, fostering deep connections and understanding.
- Embrace a Growth Mindset: We nurture curiosity, foster self-improvement, and approach challenges with a problem-solving and solution-oriented attitude, unlocking endless possibilities for personal and professional development.
- Pursue Excellence: We deliver exceptional customer service, maintain an unwavering commitment to quality, and continuously innovate to exceed expectations and set new standards of achievement.
- Operate Proactively: We take responsibility for actions, ensure tasks are completed efficiently, foster clear communication, and embrace gratitude as a guiding principle, embodying a culture of accountability and appreciation.
Benefits:
- Work remotely
- Internet Stipend
- Company IT equipment (laptop, monitor, etc.)
- 12 PTO Days + 12 Holidays annually
- 13th month pay
- Scheduled salary adjustment after six months, 1 year, and each year after
Job Type: Full-time
Pay: Php39,000.00 - Php47,000.00 per month
Benefits:
- Additional leave
- Company Christmas gift
- Company events
- Flexible schedule
- Health insurance
- Opportunities for promotion
- Pay raise
- Work from home
Schedule:
- 8 hour shift
- Day shift
- Evening shift
- Monday to Friday
- Night shift
Supplemental Pay:
- 13th month salary
- Bonus pay
Experience:
- Automotive industry: 1 year (Preferred)
- Accounts payable: 3 years (Required)
- US-based client: 1 year (Required)
Work Location: Remote