Job Overview:
We are looking for a highly organized and detail-oriented Admin Assistant / Sales Coordinator to support our client's sales and scheduling teams. This role includes secondary phone receptionist duties, sales appointment coordination, document management, and invoice processing. The ideal candidate is a fluent English speaker with experience in CRM tools, Excel/Google Sheets, and sales support administration.
Key Responsibilities:
- Reception & Communication
- Serve as secondary phone receptionist; assist in managing inbound calls and directing inquiries appropriately.
- Support the Scheduler and Sales Team in setting up sales appointments and follow-ups.
- Sales & Document Management
- Maintain and organize all documentation and contracts related to sales orders.
- Track, manage, and update sales notes and activity requirements within Moraware (CRM).
- Invoice Processing & Tracking
- Create and process invoices for all customer accounts, including Retail and National Accounts.
- Monitor invoice remittance and follow up as needed to ensure timely payments.
- CRM & Administrative Support
- Use Moraware – Systemize & CounterGo, Zoom Workplace, and Google Sheets/Excel to maintain accurate records and streamline sales operations.
- Collaborate with internal teams to ensure seamless communication and workflow between sales and operations.
Ideal Candidate Qualifications:
- Strong experience with:
- Google Sheets / Microsoft Excel
- Moraware – Systemize & CounterGo
- Zoom Workplace (or similar platforms)
- Cosentino Job Tracker - (Lowe's Program)
- Centah & OMS - Costco
- Fluent in spoken and written English.
- Prior experience in a receptionist or administrative assistant role.
- Ability to multitask and manage time effectively in a fast-paced environment.
- Excellent organizational and communication skills.
Preferred:
- Experience in sales support within construction, home services, or similar industries.
What We Offer
· A potential HYBRID work setup.
· Complete government-mandated benefits, including SSS, PhilHealth, and Pag-IBIG.
· Night differentials and holiday pay
· 13th-month pay bonus
· Free HMO coverage for the employee
· Paid leave benefits
· Accident insurance for added security.
· Annual perfect attendance incentive.
· Emergency loan assistance program.
· Unlimited coffee and hot chocolate to keep you energized.
· Engaging company events and team-building activities.
· A dynamic, professional, and enjoyable work environment that promotes work-life balance.
· A culture of transparency, trust, and empowerment where every team member is valued.
· The opportunity to work with a passionate and supportive team.
Job Type: Full-time
Benefits:
- Health insurance
- Paid training
Schedule:
- 8 hour shift
- Night shift
Supplemental Pay:
- 13th month salary
- Overtime pay
Application Question(s):
- Do you have experience as Admin Assistant for an International Client
- How many is years is your work experience?
Language:
- English (Preferred)
Work Location: In person