Job Summary
The Administrative and Legal Aide / Corporate Secretary provides comprehensive administrative, legal, and corporate governance support to the President. This role ensures the smooth functioning of the Executive Office, supports legal and regulatory compliance efforts, and maintains all corporate records in accordance with laws and internal policies.
Key ResponsibilitiesExecutive and Administrative Support
- Manage the President's calendar, appointments, and meetings.
- Prepare agendas, minutes, reports, and presentations for internal and external meetings.
- Coordinate travel, logistics, and expense reporting.
- Screen, route, and respond to communications on behalf of the President.
- Maintain confidentiality of sensitive business information at all times
Legal and Corporate Governance Support
- Assist in drafting, reviewing, and organizing legal documents, contracts, and correspondences.
- Monitor compliance with statutory and regulatory requirements (e.g., SEC, company bylaws).
- Coordinate with external legal counsel when necessary.
- Prepare and maintain legal files, including corporate records, contracts, and board resolutions.
- Ensure accurate record-keeping of board and shareholder meetings.
Corporate Secretary Duties
- Organize and document meetings of the Board of Directors and shareholders.
- Draft, distribute, and archive minutes of meetings.
- Ensure timely filing of regulatory documents (e.g., General Information Sheet, SEC reports).
- Maintain and update corporate books and registers.
- Serve as the point of contact for Board members on governance and documentation matters.
QualificationsEducation
- Bachelor’s degree in Law, Legal Management, Business Administration, or a related field.
- Law degree/Undergrad or paralegal certification is a plus.
Experience
- Minimum 3–5 years in an executive assistant or legal administrative role.
- Prior experience supporting C-level executives is highly preferred.
- Experience with corporate secretarial work and legal compliance is an advantage.
Skills & Competencies
- Excellent organizational and time-management skills.
- Strong knowledge of corporate governance and legal documentation.
- High level of discretion and professionalism.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office and legal research tools.
Key Relationships
- President / CEO
- Board of Directors
- Legal Counsel / Legal Department
- Regulatory Authorities (e.g., SEC, DTI)
- Senior Management Team
Work Environment
- Office-based role with occasional travel or extended hours as needed during critical corporate periods (e.g., AGMs, board meetings, compliance deadlines).
Job Type: Full-time
Pay: Php25,000.00 - Php50,000.00 per month
Benefits:
- On-site parking
- Opportunities for promotion
- Pay raise
- Promotion to permanent employee
- Transportation service provided
Ability to commute/relocate:
- Biñan City 4024 04A: Reliably commute or planning to relocate before starting work (Required)
Education:
- Bachelor's (Required)
Experience:
- Administrative: 3 years (Required)
Language:
- English (Required)
Location:
- Biñan City 4024 04A (Required)
Work Location: In person