Company Description
We are a Digital Product Engineering company that is scaling in a big way! We build products, services, and experiences that inspire, excite, and delight. We work at scale — across all devices and digital mediums, and our people exist everywhere in the world (18000+ experts across 37 countries, to be exact). Our work culture is dynamic and non-hierarchical. We are looking for great new colleagues. That is where you come in!
Job Description
We are seeking an exceptional Executive Assistant to provide comprehensive administrative and strategic support for our client. This critical role demands a sophisticated professional capable of managing complex, multi-jurisdictional operations while maintaining absolute discretion with highly sensitive corporate information. The successful candidate will serve as a trusted liaison across all business divisions, demonstrating exceptional organizational skills, technical proficiency, and strategic thinking.
- Manage global calendar and travel logistics, including visas and itineraries
- Prepare executive materials: briefings, reports, presentations
- Handle confidential correspondence and stakeholder communications
- Organize board meetings, investor relations, and strategic sessions
- Maintain filing systems and document control
- Liaise between CEO and cross-functional teams
- Coordinate projects and track deliverables
- Support business reviews, reports, and regulatory filings
- Assist with M&A due diligence
- Manage external partnerships and regulatory agency interactions
- Oversee legal, audit, and compliance communications
- Facilitate HQ-subsidiary coordination
- Lead PR and media engagements
- Design materials using Adobe Suite; while upholding brand standards
- Manage digital assets and support product launches
- Coordinate with external creative/technical agencies
Qualifications
- Bachelor’s degree in Business, Communications, or related field (preferred)
- MBA or advanced degree in relevant field good to have
- 7–10+ years as Executive Assistant, ideally in pharma, nutraceuticals, or tech manufacturing
- Familiarity with intellectual property management and patent processes
- Professional certification in project management (PMP) or administrative management (CAP)
- Experience with pharmaceutical or nutraceutical product development cycles preferred
- Knowledge of international regulatory requirements and compliance standards
- Experience with investor relations and capital markets activities
- C-level support experience in multinational settings
- Skilled in handling confidential info and regulatory compliance
- Excellent English communication; other languages a plus
- Strong organizational, project management, and problem-solving skills
- Independent, detail-oriented, and flexible with time zones
- Culturally aware and security-conscious (NDAs, info security, background checks)
- Proficient in MS Office 365 and Adobe Creative Suite
- Familiar with:
- CRM tools (Salesforce, HubSpot)
- PM tools (Asana, Monday.com)
- Video platforms (Zoom, WebEx)
- Document management/version control
- Basic HTML/CSS for email/web content
- Amenable to work 4:00 PM – 1:00 AM, Monday to Friday