Billing Staff 2

Variance Trading Corporation is looking for BILLING STAFF 2:

JOB SUMMARY:

The responsibilities include preparing and analyzing detailed and approved documents prior to issuing the following, as well as generating and analyzing summaries for management reporting:

• Delivery receipts (DR) for initial delivery, Free of Charge (FOC), Replacement and Completion of DR, SI, and Proforma Invoices for Equipment and Reagents Only
• Tie-up Projects involving Equipment , Reagents, and other consumables
• Demo Units, which are new demonstration units of Equipment, Reagents, and Consumables presented to General Accounting
• Other reports required for compliance and management-related reposting.

Daily Tasks:

1. Prepare the Delivery Receipt (DR) for initial deliveries , and delivery receipts for the preparation of sales invoices, specifically for the sales orders from WCIC and Complementary including Service Engineering division transactions. Coordinate with the warehouse department for the accuracy of details in the checklist provided before the preparation of the documents. All delivery receipts printed out must be photocopied before it will be forwarded for invoicing.

• VTC transaction
• CARTAL transaction
• ULTRA transaction
• Intercompany transactions

2. Prepare delivery receipts of Free of Charge (FOC), Replacement and Completion of DR, Tie-up transactions for all division.

3. Prepare the Proforma Invoice (PI) for consumable & equipment product requests, specifically for WCIC and Complementary including Service Engineering division transactions. Coordinate with the warehouse department for the accuracy of details in the checklist provided before preparation of the documents.

• Demo Request
• Product Evaluation
• FDA requirements
• Post Qualification
• Service Maintenance
• Spare parts
• Donation
• Free of Charge
• Other

4. Ensure to log all done transactions before forwarded to the warehouse department for delivery.

5. Record the detailed summary of the proforma invoices and delivery receipts in the master data monitoring.

6. Double check delivery receipts done pick and pack for the outgoing transaction to SAP/Ecount system.

7. Record the issued series of Proforma invoices and delivery receipts

• Proforma invoice series
• VTC series
• CARTAL DR series
• ULTRA DR series

Experience& Knowledge:

1. Minimum of 2-3 year's experience in Accounting or other related field.

2. Microsoft Office suite, including intermediate proficiency in Excel & PowerPoint presentation.

3. Well-trained and experienced with SAP/Ecount or other systems.

4. Working knowledge of all aspects of proper documentation, Invoicing, and analyzing reports.

5. Emotional intelligence and fostering positive interactions with colleagues

6. Time Management

Job Types: Full-time, Permanent

Pay: Php17,000.00 - Php17,500.00 per month

Benefits:

• Additional leave
• Company Christmas gift
• Company events
• Health insurance
• Opportunities for promotion
• Paid training
• Pay raise
• Promotion to permanent employee
• Staff meals provided

Schedule:

• Day shift
• Monday to Friday

Supplemental Pay:

• 13th month salary
• Overtime pay