- Maintain an organized system for storing, tracking, and retrieving project documents, including drawings, specifications, contracts, permits, reports, and correspondence.
- Ensure that all project documents are properly versioned, accurately labeled, and stored securely to prevent unauthorized access or loss of information.
- Facilitate the distribution of documents to appropriate stakeholders, both internally and externally, as per project requirements. Retrieve and provide documents upon request, ensuring timely and accurate delivery.
- Perform regular quality checks on documents to ensure accuracy, completeness, and compliance with established standards and procedures. Report any discrepancies or issues to the relevant parties.
- Utilize document control software or systems to manage and track the flow of documents, maintain logs, and generate reports as needed.
- Liaise with project teams, contractors, suppliers, and other stakeholders to gather, organize, and distribute documents effectively. Facilitate communication to ensure everyone has access to the most current documentation.
- Establish an efficient archiving process for project documents upon project completion or as per regulatory requirements. Maintain an accurate record-keeping system for easy retrieval of archived documents.
- Ensure adherence to legal and regulatory requirements regarding document retention, confidentiality, and data protection.
QUALIFICATIONS
- Bachelor's degree or equivalent in a relevant field (Construction Management, Business Administration, etc.) is preferred.
- At least 1 year experience as a Document Controller or similar role in the construction industry.
- Proficiency in document control software and MS Office Suite (particularly Excel, Word, and Outlook).
- Strong organizational skills with keen attention to detail and accuracy.
- Excellent communication and interpersonal skills to effectively interact with various stakeholders.
- Familiarity with construction terminology, drawings, and specifications is advantageous.
- Ability to work under pressure, prioritize tasks, and meet deadlines.
Job Type: Full-time
Pay: Php20,000.00 - Php23,000.00 per month
Benefits:
- Pay raise
Work Location: In person