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Reports to: Factory Lead
Duty Post: Malvar, Batangas
Executive Assistant
Responsible for providing high-level secretarial and administrative support to the Factory Lead & coordination of activities across direct reports of Factory Lead (Management Team – MT), and carry out tasks and requests as instructed. The Personal Assistant works with minimum supervision and handles confidential matters professionally.
As the Executive Assistant, you will:
- Manage the General Manager’s calendar and coordinate meetings or appointments.
- Prepare documents needed for legal formalities (e.g., POA, contracts, permissions).
- Take and distribute meeting minutes.
- Communicate and coordinate with various departments and staff levels on behalf of the General Manager.
- Draft, prepare, and manage correspondence for the Factory Lead.
- Facilitate and process approval forms (leave, travel, expense claims, etc.).
- Maintain organized and confidential filing systems.
- Proactively support business tasks and contribute to a collaborative work environment.
- Follow health, safety, and corporate compliance policies
- Understand potential workplace hazards and required control measures.
- Participate in health and safety training.
- Follow all legal and company safety requirements.
- Report unsafe conditions, incidents, and near misses promptly.
Requirements:
- Diploma in Executive Secretaryship or Business Management/Admin
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At least 5 years of secretarial experience supporting senior management, preferably in an international company.
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Strong command of English (spoken and written)
- Proficiency in MS Office (Word, Excel, PowerPoint) and collaboration tools like MS Teams.
Are you ready to join us? Build your success story at JTI. Apply now!
Next Steps:
After applying, if selected, please anticipate the following within 1-3 weeks of the job posting closure: Phone screening with Talent Advisor > Assessment tests > Interviews > Offer. Each step is eliminatory and may vary by role type.
At JTI, we strive to create a diverse and inclusive work environment. As an equal-opportunity employer, we welcome applicants from all backgrounds. If you need any specific support, alternative formats, or have other access requirements, please let us know.