Job Overview:
We are seeking a detail-oriented, proactive, and highly organized Personal Assistant / Executive Assistant to support a dentist in managing and growing his professional study club activities. The ideal candidate will have a strong background in healthcare, preferably dentistry, and be capable of handling both administrative and research-based tasks. This role requires excellent organizational
skills, strong communication, and the ability to manage multiple priorities independently.
Key Responsibilities:
1. Research & Content Support
- Conduct in-depth research and filter high-quality articles, journals, or publications relevant to
- Organize, archive, and categorize research materials for easy access.
- Assist in refining content by collecting and summarizing relevant PDFs, data, images, and
- Filter and organize photos and materials used during study sessions or presentations.
- Proactively manage the dentist’s calendar, ensuring alignment with clinical schedules and
- Schedule meetings, webinars, and study sessions with external parties or internal
- Provide timely reminders and buffer time for transitions between appointments and sessions.
- Organize digital files and folders related to study club activities.
- Maintain a structured documentation system for references, meeting notes, presentation
- Collect data and assist in formatting, organizing, and presenting information for various club-
4. Communication & Coordination
Qualifications:
- Draft and respond to emails on behalf of the dentist when necessary.
- Act as a liaison with event organizers, club members, vendors, and other stakeholders (as
- Maintain professional and timely communication.
- Potential involvement in managing or posting to social media platforms related to study club
- Assist with creating and curating content for online visibility and professional branding (if
Qualifications:
- Preferred: Background in healthcare, particularly dentistry (e.g., dental assistant, hygienist,
- Proven experience as a Personal Assistant, Executive Assistant, Virtual Assistant, or
- Strong research skills and familiarity with academic articles or dental publications.
- Proficient in using cloud storage platforms (Google Drive, Dropbox), Google Workspace or
- Experience with calendar tools (e.g., Google Calendar, Calendly, Outlook).
- Excellent written and verbal communication skills.
- High level of discretion, reliability, and professionalism.
- Ability to work independently and handle multiple tasks effectively.
- Attention to detail, especially when dealing with academic materials and professional
Nice to Have:
- Basic understanding of dental terms, procedures, and professional development in dentistry.