Company: (Private Enterprise)
Office: Butuan City
Reporting line: Business Manager for Real Estate
Salary: 12 - 13k / month
Note: some tasks may be done remotely, this role requires local travel.
Brief description
The position of executive secretary consists of providing administrative support by preparing necessary requirements, compiling reports, handling stakeholder requests, basic bookkeeping and performing clerical functions such as managing and coordination between suppliers, assisting in office requests and management of company schedules and deadlines.
This position will have a special task of handling 2 initial projects (Real Estate and F&B). Knowledge and experience in the Real Estate and/or F&B industries is a plus. The role can be done remotely - as necessary and will require local travel.
Tasks
- Preparation, submission and organisation of pertinent documents according to standard practices/procedures. These include: registration documents, contracts, permits, and the like.
- Keeps an organised daily, weekly and monthly schedule of stakeholder needs and project requirements to be accomplished thoroughly and on time.
- Daily upkeep of the office which includes: filing, creating copies, order supplies, supplier coordination, relay messages, compose correspondence and do other basic tasks common to daily business operations.
- This role may also include admin HR duties such as verifying time cards, running payroll and reviewing expense reports.
- Essential liaison tasks for real estate related projects within Butuan city.
Qualifications
- College Graduate / College level.
- Must have at least 1 year experience with office work, experience in the construction, real estate and/or F&B industry is ideal.
- Familiarity with business registration processes and other government related transactions.
- Proficient in MS office and Google Office applications.
- Basic accounting and English writing skills.
- Able to travel. Able to drive is a plus.
Competencies (in order of importance)
- Agile, resourceful and is able to adjust to varying priorities and environments
- Manages time efficiently and is able to work independently, effectively with little supervision
- This role will require some amount of working remotely as determined by your direct supervisor.
- Detail oriented and is able to take initiative when needed
- Exhibits professionalism when representing the company
Job Type: Full-time
Pay: Php12,000.00 - Php13,500.00 per month
Benefits:
- Additional leave
- Company Christmas gift
- Flexible schedule
- Flextime
- Opportunities for promotion
- Paid training
- Transportation service provided
Work Location: In person
Application Deadline: 09/03/2025
Expected Start Date: 09/09/2025