Facilities and Safety Officer

Job Description

Join the team redefining how the world experiences design.

Hey, g'day, mabuhay, kia ora,你好, hallo, vítejte!

Thanks for stopping by. We know job hunting can be a little time-consuming and you're probably keen to find out what's on offer, so we'll get straight to the point. 

Where and how you can work

Our flagship campus is in Sydney, Australia, but with many of our Canvanauts calling the Philippines home, our office in Manila is a buzzing place. This role is encouraged to be on a hybrid setup so we've created an environment that truly empowers you to thrive.

What you’d be doing in this role

As Canva scales, change continues to be part of our DNA—and that includes the way we run our spaces. This role offers a hands-on opportunity to create smooth, safe, and delightful workplace experiences for our Manila team.

At the moment, this role is focused on:

Playing a crucial role in the Vibe - Space Creation team, supporting our employees to do the best work of their lives at Canva Philippines. As the Facilties Officer, they will not only ensure industry standard Occupational Safety and Health practices are in place but also provide a safe and supportive environment for all Canvanauts, particularly during emergencies and calamities. By overseeing the maintenance and repair of office facilities and equipment, and some construction works, this role directly contributes to creating a workspace where our employees can thrive and excel.

• Occupational Safety and Health Compliance. Ensure the spaces Canva occupies comply with international and local OSH regulations. Ensure that any facilities and construction works are compliant and that any incidents or hazards are reported and resolved. Work alongside our People team and Global Safety Team to ensure the OSH policies and programs are regularly reviewed and implemented, not only in Manila , but also in campuses in other regions.
• Emergency Response and Disaster Preparedness. Along with the Global and Local Safety Team, Develop and implement Emergency and Disaster preparedness programs to mitigate the risk of property and life damage brought about by emergencies such as fire, earthquake, typhoon, and pandemic.
• First Aid & Emergency Management Training. Monitor, manage and administrate the booking of company wide first aid and emergency management training sessions.
• Own All Things Facilities. Make sure our buildings and Canva's services are working correctly. This includes setting up and maintaining preventative maintenance schedules, service level agreements are set and adhered to, working closely with our contractors, tracking our assets, ensuring our schedule of audits are actioned and tickets are worked through and cleared by collaborating and contributing to the programs being developed and implemented by our Global Space Creation team. Environments within the building should be maintained at all times so our Canvanauts can enjoy a pleasant working space.
• Furniture and Equipment Management, Procurement and Implementation. Track and oversee business objectives aligned to furniture management, procurement and implementation.
• Construction Project Management. Administrate the construction of our office spaces and new projects. Work closely with the Facilities Lead and architect from initial concept through to delivering the final build and sign off. This will involve strong experience in documentation, supply coordination, compliance, regulation, work health and safety, communication with contractors, scope, timeline, forecasting projections and budgeting experience.
• Storage management. Oversee administration and organization of storage management assets on a quarterly basis.
• Innovation and Processes. Review and refresh operational processes within the facilities & construction team. Identify and support implementation of cost saves, innovation and best practice. Research new and innovative tools and products that will push Canva into a realm of its own.
• Events support. Plan and execute our support for in-office or off-site events, which includes, but not limited to, logistics, shuttle and bus services, ingress and egress, electrical and water supply, and others.

You're probably a match if:

• 5+ years of Safety Officer experience, with SO3 or higher certification
• 5+ years of Facilities Management experience. Tech / BPO company experience is an advantage
• Effective leadership abilities
• Knowledgeable in processes and systems related to Hybrid Workplace
• Delivers value to our Canvanauts and guests: Shows comprehension of customer experiences and requirements. Utilizes customer feedback and data to propose enhancements to systems, processes, or products. Actively explores avenues to deliver a top-notch customer experience.
• Strategic thinker: The individual effectively plans workload, resolves competing priorities, and identifies opportunities to simplify work. They possess exceptional prioritization skills and can handle complex problems. Additionally, they take responsibility for their actions, show initiative in achieving goals, advance projects through challenges, and contribute to team goal-setting activities
• Excellent communicator and collaborator
• Pollution Control Officer certification is a plus
• Construction project management (fit outs and refurbishments) experience is a plus
• Willing to work onsite and on a shifting schedule

About the team

Here’s a small taste of what the Vibe team does:

• Running and building our physical workspace. Keeping our workplace running smoothly and safely is no small feat. Day-to-day we ensure that the lights are kept on, our spaces are working smoothly, and our team members empowered to do their best work
• Our Hospitality Experience. We provide breakfast and lunch every day, on top of our fully stacked pantries, to more than 900. Our incredible team of chefs and front-of-house prepare amazing fresh and nutritious meals each day that bring our teams together to bond and share with one another
• Organizing external and internal events and celebrations. We host a variety of internal and external events, including learning sessions, celebrations, gatherings, support for off-site marketing events, force for good volunteering activities, and club activities.

What's in it for you?

Achieving our crazy big goals motivates us to work hard—and we do—but you’ll experience lots of moments of magic, connectivity, and fun woven throughout life at Canva, too. We also offer a range of benefits to set you up for success both in and outside of work.

Here's a taste of what's on offer:

• Equity packages - we want our success to be yours too
• Inclusive parental leave policy that supports all parents & carers
• An annual Vibe & Thrive allowance to support your wellbeing, social connection, office setup & more
• Flexible leave options that empower you to be a force for good, take time to recharge and supports you personally

Check out lifeatcanva.com for more info.

Other stuff to know

We make hiring decisions based on your experience, skills, and passion, as well as how you can enhance Canva and our culture. When you apply, please tell us the pronouns you use and any reasonable adjustments you may need during the interview process.

We celebrate all types of skills and backgrounds at Canva, so even if you don’t feel like your skills quite match what’s listed above—we still want to hear from you!

Please note that interviews are conducted virtually.