Location: BGC, Taguig (hybrid)
Working Hours: 10 AM - 7 PM PHT
About The Ortus Club
The Ortus Club is a B2B marketing company specializing in virtual and in-person knowledge-sharing discussions.
Our experienced team runs approximately 50 events a month, striving to curate intimate gatherings that bring together senior executives and thought leaders across various industries. We help them create meaningful connections and insightful discussions that can start innovative business relationships by providing an environment for them to engage in candid conversations, share best practices, and explore new opportunities.
We are a young, multicultural team of 130, scattered around the world with offices in the Philippines, Italy, and Kosovo. We encourage you to take a look at our Meet the Team section on our careers page!
The Role
We're seeking a People & Culture Coordinator to oversee office operations, enhance workplace culture, and manage employee engagement initiatives. From logistics and compliance to events and property management, you'll ensure a smooth, vibrant, and efficient work environment.
Responsibilities
• Employee Experience (EX) & Event Management: Lead and execute EX events, team-building activities, and employee recognition initiatives. Collaborate with HR and Marketing teams for social media campaigns, HR kits, and internal communications. Ensure timely delivery of EX materials and manage budget allocation for events.
• New Hire Coordination & Employee Engagement: Coordinate with HR and direct managers for new hire onboarding, including organizing Welcome Lunch/Dinner. Lead daily engagement meetings and oversee birthday/anniversary programs, ensuring alignment with company culture and employee engagement strategies.
• HR Administration & Confidentiality: Manage office and HR administrative functions, ensuring adherence to company policies and confidentiality of employee-related information. Assist in budget management, streamline HR processes, and provide support for special projects requested by management.
• Office Operations & Vendor Management: Oversee daily office operations, including maintenance, repairs, supplies inventory, and desk allocations. Manage vendor relationships, negotiate contracts, and ensure compliance with health & safety regulations. Handle incoming/outgoing mail and equipment inventory, including tech-related tasks (e.g., laptop resets, repairs).
Qualifications
- Bachelor’s degree in Business Administration, Human Resources, Hospitality Management, or a related field
- 3–5 years of experience in employee engagement and office administration • Ability to plan and execute employee engagement activities and company events
- Experience with office inventory, vendor coordination, budget management, and cost-saving initiatives
- Familiarity with timekeeping systems, attendance tracking, and payroll coordination • Strong organizational, multitasking, and problem-solving skills
- Excellent verbal and written communication
- High level of professionalism, discretion, and adaptability in a fast-paced environment • Proficiency in Google Workspace, Microsoft Office, and HR/ticketing systems like HubSpot
Why you should join the club
- Government benefits + 13th month pay
- HMO (upon regularization)
- Paid leaves + other allowances (on day 1)
- Company equipment (MacBook Air) and welcome kit
- Monthly performance appraisal during your first 6 months (and then quarterly thereafter)
- Anniversary bonus + company merch for milestones
- Team hangouts and company-wide events
- Team clubs (sports, hobbies, activities, etc.) and perks (wellness, fitness, finance)
Job Type: Full-time
Benefits:
- Additional leave
- Health insurance
- Opportunities for promotion
Schedule:
- 8 hour shift
Supplemental Pay:
- 13th month salary
- Anniversary bonus
Application Question(s):
- Are you willing to work in a hybrid set-up?
- What is your expected salary for this role? (PHP)
Language:
- English (Preferred)
Work Location: In person