LMI INTEGRATED FORMATION AND EDUCATION, INC. is looking for a Purchasing and Administrative Assistant!
Job Summary:
The Purchasing and Administrative Assistant is responsible for supporting the school’s administrative functions by managing purchasing activities, maintaining inventory, serving as a property custodian, and acting as a liaison between various departments and external entities. He/She ensures the smooth operation of the school’s administrative and logistical processes.
Primary Duties and Responsibilities:
- Purchasing and Procurement
- Oversees the full procurement cycle of goods and services from requisition to delivery.
- Researches and evaluates vendors to ensure cost-effectiveness and quality in purchasing.
- Prepares and processes purchase orders and ensures timely delivery of goods.
- Communicates with vendors to resolve issues related to orders, deliveries, or discrepancies.
- Maintains an updated vendor database, evaluates vendor performance, and initiates cost-saving or efficiency measures.
- Ensures that procurement policies and processes are followed by all employees.
- Property Custodian Duties
- Oversees and manages the school’s property, including furniture, equipment, and other assets.
- Conducts regular inspections and audits of school property to ensure everything is in good condition.
- Maintains accurate records of the school’s assets and updates inventory lists as needed.
- Ensures proper labeling and documentation of all school-owned equipment and property.
- Facilitates repair or replacement of damaged or outdated items.
- Oversees disposal of unserviceable material assets and other recyclable materials upon approval of the VPAA.
- Inventory Management:
- Develops and implements inventory control procedures to optimize stock levels of office and school supplies.
- Monitors and tracks inventory usage and reports discrepancies or low stock levels.
- Organizes and maintains inventory storage areas to ensure easy access and efficient use of space.
- Conducts regular inventory counts and audits to maintain accuracy in records.
- Works closely with teachers and staff to anticipate inventory needs and manage supplies proactively.
- Facilities & Maintenance Support
- Coordinates minor facilities requests and routine maintenance with service providers or utility personnel.
- Initiates requests for repairs or upkeep based on reports or inspections.
- Maintains a log of facilities issues and resolutions.
- Liaison Duties
- Handles coordination and documentation requirements related to SSS, PhilHealth, Pag-IBIG, and DepEd, especially for admin-related tasks such as clearances, permits, and routine submissions.
- Liaises with partner organizations, service contractors, and LGUs as needed for facilities, compliance, and logistical support.
- Administrative Support
- Assists the school administration with general office tasks such as filing, data entry, and correspondence
- Serves as a key support person for inter-departmental initiatives and school-wide projects involving admin logistics.
- Performs other functions germane to the position as may be assigned by the superior and other school officials from time to time.
Qualifications
- Bachelor’s degree in Business Administration or related field.
- At least 1 year of relevant work experience
- Familiarity with procurement processes and vendor coordination.
- Strong organizational and record-keeping skills.
- Proficient in MS Office or Google Workspace; knowledge of inventory systems is a plus.
- Good communication skills
- Ability to multitask and work with minimal supervision.
Working Conditions: This position typically involves working during regular school hours. However, occasional evening or weekend hours may be required during special events or peak periods.
Job Type: Full-time
Benefits:
- Employee discount
- Paid training
Ability to commute/relocate:
- Mariveles: Reliably commute or planning to relocate before starting work (Preferred)
Education:
- Bachelor's (Preferred)
Work Location: In person
Expected Start Date: 09/08/2025