Accounts Payable Officer - FOCPI

Fleet Oceanic Careers Philippines, Inc

Our 30-year journey rides on the passion of over 27,000 seafarers and 1,000 onshore professionals. Today, we are one of the largest independent third-party ship management companies managing over 650+ diverse types of vessels.

Headquartered in Hong Kong SAR, China, we operate on a global scale having 27 offices in 12 countries. Our client base spans over 100 world-class ship owners, including Fortune 500 companies from China, Greece, India, Japan, Korea, Netherlands, Norway, Turkey and the USA, among others.

In a shore career at FLEET, you will be working with a team of a highly passionate, self-driven and committed group of people. We aim to be a place where you can achieve your full potential, regardless of your background. We are looking for individuals who are ambitious about making a strong contribution to FLEET’s short and long-term sustainable growth – whether you are dealing directly with clients or working in a role supporting the business, such as technology, legal or communications.

Job Position Summary

Primary function of this job is to process crew payroll and payables and to ensure accuracy of transactions through verification of supporting documents, ascertain proper level of authorization, make payments and record expenses in a timely manner.

Key Roles and Responsibilities

• Verifying and processing payments, ensuring accuracy, completeness and compliance to company policies
• Responsible for maintaining accurate and organized records of all financial transactions and documentation related to crew payments, accounts payable and proper charging to specific vessels and accounts
• Checks and monitor all accounts by reconciling monthly payments
• Monitoring of receivables from crew and ensure timely recovery
• Maintains and updates Master data file
• Assist in handling inquiries, payment issues, and resolution.
• Assist Accounts Payable related projects, as required
• Assist in the annual statutory audit and tax compliance process
• Reconciling payable balances and contributing to month-end and year-end financial close processes
• Contribute to the refinement of process, procedures, and systems to continuously improve the efficiency and internal control of accounting activities
• Performing other ad hoc tasks as required

Relationship:

INTERNAL:

• All internal departments like FPD, Training, Vessel Accounting, etc.

EXTERNAL:

• Suppliers, Vessel Crew, Financial Auditors for yearend audits and BIR Examiners for Letter of Authority (LOA) received, if any.

Job Experience, Functional Knowledge and Qualifications:

• Degree in Accounting or Finance related fields
• At least 2 years of experience working in accounting is preferred.
• Working knowledge of ERP like Eyeshare, Oracle, SAP, etc. is preferred
• Experience in the Ship Management / Shipping Industry is an added advantage.
• Experienced user of Microsoft Suite like Outlook, Excel, Word, etc.
• Good command of written and spoken English

Competencies:

• Able to multi-task and meet tight reporting deadlines
• Effective Analysis & Problem Solving
• Interacting with others
• Collaboration, inclusion & teamwork
• Listening and communicating
• Driving high quality
• Customer focus
• Planning & organizing
• Initiative
• Accountability

Fleet Management Limited is committed to diversity, equity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by local laws.