Admin / Document Controller

DOCUMENT CONTROLLER Responsibilities:

• Establish and maintaining a document control system.
• Ensuring all documents are properly labeled, versioned, and stored according to company standards.
• Reviewing and updating existing documents to ensure accuracy and compliance.
• Organizing and filing documents for easy access and retrieval.
• Archiving old documents accordingly.
• Tracking and managing document lifecycles from creation to archival.
• Ensure Document confidentiality and security
• Conducting document audits to verify accuracy and currency.
• Assisting with internal and external audits.
• Training other team members on document control procedures.

ADMINISTRATIVE Reponsibilities:
- Provide General Administrative support to the team
- Assisting with office task and procedures.
- Manage applications of business permits, LTO and other necessary.

QUALIFICATION:

• Strong attention to detail; consistently careful, accurate, and thorough in handling documents.
• Demonstrates a high level of precision and commitment to maintaining high standards.
• Habitually reviews and checks work for errors and opportunities for improvement.
• Proven experience and strong organizational skills in implementing and maintaining effective filing systems, including labeling and file retrieval processes.
• Proficient in using cloud-based and online storage platforms (e.g., Google Drive, SharePoint, OneDrive, etc.) for document management.
• Knowledgeable in scanning techniques, with an understanding of image resolution, file formats, and digital quality standards.
• Displays sound judgment, common sense, and initiative in suggesting and implementing process improvements.
• Able to work independently and proactively identify areas to enhance document control efficiency.

Job Type: Full-time

Pay: Php20,000.00 - Php25,000.00 per month

Benefits:

• Company Christmas gift
• Company events
• Pay raise
• Promotion to permanent employee

Ability to commute/relocate:

• Olongapo City: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• Document Controller: 3 years (Preferred)

Language:

• English (Preferred)

Work Location: In person