JOB SUMMARY:
This position will report directly to the Chief Executive Officer and work with the rest of the Admin department in providing a supportive force behind the executives, the people, and the processes in the office. The job holder will be tasked to ensure smooth operations across departments by overseeing various clerical and administrative duties.
The role of an Office Management and Admin Assistant requires great communication skills, impeccable attention to detail, ability to multitask and manage complex schedules, and ability to meet changing deadlines.
The job holder will be responsible for the following:
- Performing office support duties and providing administrative support to the CEO and the Board of Directors
- Maintaining contact lists and acting as point of contact for internal and external clients
- Overseeing monthly inventory and purchasing replenishment of office materials
- Processing invoices and expense reporting for purchases
- Ensuring optimal use of office equipment, supplies, and inventories
- Monitoring of orderliness in all areas of the head office and its premises
- Note-taking during meetings wherein the CEO is the presiding officer
- Answering phone call and directing them to the appropriate person
- Greeting visitors and ensuring warm welcome to guests, clients, and business partners
- Creating, editing, and formatting documents such as letters, reports, presentations and spreadsheets
- Creating and maintaining filing systems
- Managing calendars, scheduling appointment and meetings, coordinating schedules, and sending meeting reminders
Skills and abilities:
- Excellent oral and written communication skills
- Great active listening skills
- Strong project management and organization skills
- Report preparation and presentation skills
- Strong analytical and problem-solving skills
- Ability to maintain high level of confidentiality
- Basic computer literacy
Desirable qualifications:
A bachelor's degree in office management or any business administration courses and and at least 2 years of work experience in administrative support or a similar role.
Work schedule:
8:00 AM to 5:00 PM - Monday to Saturday
Job Type: Full-time
Benefits:
- Company events
- Life insurance
- Opportunities for promotion
- Paid training
- Promotion to permanent employee
Experience:
- Administrative: 1 year (Required)
Willingness to travel:
- 25% (Required)
Work Location: In person
