We at Athena empower exceptional talent with boundless opportunities to achieve more. We achieve this by pairing exceptional Executive Partners (XPs) from the Philippines and Kenya with our driven clients and ensuring both receive ongoing support throughout the journey. The result is 10x more leverage, more time, and a greater impact on our clients' work and lives.
With a waitlist growing by the day, Athena has already showcased compelling demand. As part of the Athena team, you will have an exponential opportunity, empowering the fiercely ambitious to reach the most audacious goals.
Role Overview
As a Procurement Administrator, this position provides essential support, maintains order and contributes to the success of procurement operations by efficiently tracking requests in the system, keeping files and reports organized and coordinating workflow to streamline processes.
Duties & Responsibilities
Maintain and organize records, files, and documents, including vendor master lists and ticket management queue
Assist in the research for new suppliers and products
Prepare and manage purchase orders and contracts, and maintain detailed records of procurement activities
Monitor data and reports to support informed decision-making
Coordinate with the team and other relevant parties to ensure proper communication and understanding of procurement needs and specifications
Ensure accuracy in documentation and information for reliable supplier management
Assist in preparing reports and presentations including review of vendor credentials and supplier database maintenance.
Track and analyze performance using available data and platforms to ensure accuracy, efficiency, and compliance.
Performs tasks which may be assigned from time to time
Key Stakeholders
Athena Internal Teams
Skills
Strong communication and problem solving skills
Stakeholder management
Software skills including familiarity with for tracking and workflow management software
Ability to analyze data and generate reports to support decision-making.
Strong focus on accuracy and reliability in processes.
Ability to maintain organized records and manage efficient workflows.
Strong organizational, record keeping, file management, and data management skills
Effective time management for handling tasks and meeting deadlines.
Relevant Experience Required
Previous experience in an administrative role preferably in operations, finance or supply chain management.
Managing multiple stakeholders
Familiarity with related software (e.g. Zendesk, Procurify) is a plus but not required
Good english proficiency
Google Workspace
Educational and Certification Requirements
Bachelor’s Degree in Business Administration or any business-related course
Direct Reports and Span of Control
Individual Contributor Role
Equal Opportunity Employer: At Athena, we are deeply committed to fostering an inclusive and diverse workplace environment. We believe that diversity enriches our organization, enhances creativity, and drives innovation. We are dedicated to providing equal employment opportunities to all individuals regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other characteristic protected by applicable laws. We strive to create an environment where everyone feels valued, respected, and empowered to contribute their unique perspectives and talents. We actively promote diversity and inclusion through our hiring practices, employee development initiatives, and company culture, recognizing that it is essential for our success as a company and as a community.
