Administrative Assistant - RO

You are as unique as your background, experience and point of view. Here, you’ll be encouraged, empowered and challenged to be your best self. You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you'll have new and exciting opportunities to make life brighter for our Clients - who are at the heart of everything we do. Discover how you can make a difference in the lives of individuals, families and communities around the world.

Job Description:

Job description (heading) /  Description du poste (titre)

• This role will support regional leaders based in regional office. Support focuses on helping the assigned leaders with their daily administrative needs and support which are, but not limited to, calendat schedule management, meeting arrangement, travel arrangement, and any other assigned task.

Preferred skills (heading) / Compétences particulières (titre)

• Proficient in Microsoft Applications (Word, Excel, PowerPoint, Outlook, etc.)
• Has good written and verbal communication skills.
• Good problem solving skills.

Qualifications (heading) / Compétences (titre)

• Undegraduate diploma in commerce, psychology or equivalent education.
• With at least 3 years experience in Sr. Administrative Assistant position
• Proficient in Microsoft Office application (Word, Excel, PowerPoint, Teams)
• Excellent in verbal and written communication skills.
• Strong multitasking abilities.
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.

Responsibilities (heading) / Responsabilités (titre)

• Provide administrative support to ensure efficient operation of office including meeting
  scheduling and coordination
  • Answer emails, phone calls (wherever applicable), schedule meetings and support visitors.
  • Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
  • Make travel arrangements for senior executives such as booking flights, cars, and hotel or
  restaurant reservations.
  • Prepare expenses report/liquidation of all travels of senior executives and submits the necessary
  documentation, support claims submission if needed
  • Support team by performing tasks related to organization and strong communication.
  • Administrative functions such as preparation of reports for management as needed
  • Provide information by answering questions and requests.
  • Maintain supplies inventory by checking stock to determine inventory level, anticipating needed
  supplies, placing and expediting orders for supplies (wherever applicable)
  • Contribute to team effort by accomplishing related results as needed.
  • Performs any other administrative tasks or special projects as assigned from time to time
  • Make any required bookings for social events if needed.
  • Provide required admin support for on boarding and off boarding staff.
  • Support invoice processing and work with Accounts Payable

Job Category:

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