AP Analyst

Job Summary:

The AP Analyst is responsible for analyzing, processing, and maintaining accounts payable transactions. The role involves reviewing invoices for accuracy, ensuring timely payments, managing relationships with vendors, and resolving payment discrepancies. The AP Analyst plays a critical role in the financial management of the company by ensuring accurate reporting and contributing to the financial health of the organization.

Key Responsibilities:

Invoice Processing:

• Review and process vendor invoices and employee expense reports.
• Verify invoice details such as terms, taxes, and cost allocation.
• Ensure proper coding of invoices to general ledger accounts.
• Match invoices to purchase orders and receiving documentatio

Payment Management:

• Schedule and prepare payments to vendors, including ACH, wire transfers, and checks.
• Monitor payment terms to ensure timely payments, taking advantage of early payment discounts.
• Reconcile vendor statements and resolve discrepancies or disputes.

Vendor Relations:

• Communicate with vendors regarding payment inquiries, invoice issues, and statement reconciliations.
• Build and maintain positive vendor relationships to ensure smooth operations.

Data Analysis and Reporting:

• Assist in preparing reports on accounts payable activity for management review.
• Analyze payment trends, cash outflow, and ensure adherence to company budgets.
• Provide support during audits by preparing documentation and answering audit queries.

Internal Collaboration:

• Work closely with procurement, finance, and other departments to resolve issues related to invoice discrepancies and payment processing.
• Collaborate with other team members to improve AP processes and efficiency.

Compliance and Documentation:

• Ensure compliance with internal controls, policies, and regulatory requirements.
• Maintain accurate and up-to-date records of all accounts payable transactions.
• Assist in developing and maintaining AP policies and procedures.

Systems and Process Improvement:

• Utilize accounting software to manage payable transactions (e.g., SAP, Oracle, or other ERP systems).
• Identify opportunities to streamline processes and implement automation to improve efficiency.
• Stay updated on industry best practices and relevant financial regulations.

Job Type: Full-time

Benefits:

• Additional leave
• Company events
• Paid training

Work Location: In person