This is a generalist administrative VA role ideal for someone who thrives in a dynamic, fast-paced environment and has a knack for organization and follow-through.
Key Responsibilities
Employee & Vendor Management
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Assist in onboarding new employees by setting up user accounts on various ordering and software platforms.
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Add users and locations to internal systems and platforms.
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Monitor compliance and ensure documentation adheres to company and regulatory requirements.
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Coordinate vendor orders and deliveries; follow up on shipment issues or delays.
Administrative & Project Support
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Maintain and organize important business documents (e.g., leases, business licenses) in shared/cloud drives.
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Track ongoing processes such as provider credentialing and license applications.
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Support HR with onboarding tasks to ensure seamless transitions for new hires.
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Provide operational support across teams as needed.
Data & Reporting
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Gather and compile data from multiple sources including phone systems and credentialing platforms.
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Generate reports and manage spreadsheets to monitor key operational metrics.
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Assist with basic accounting and vendor payment inquiries.
Qualifications
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At least 2 years of experience in administrative or business operations support.
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Excellent attention to detail and organizational skills.
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Proficient in Microsoft Excel, Google Sheets, and general data management.
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Comfortable using cloud-based platforms such as Google Drive and/or SharePoint.
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Strong communication and problem-solving abilities.
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Ability to prioritize multiple tasks while meeting deadlines.
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Experience with ordering platforms (e.g., Amazon, McKesson) is a plus.
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Familiarity with project management tools like Monday.com is a bonus.
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Bachelor’s degree preferred, or equivalent relevant experience.
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