Double the Donation was founded in 2011 and specializes in cloud-based software focused exclusively on the fundraising needs of nonprofit organizations and educational institutions. We've grown to be the leading provider of fundraising software that helps nonprofits and schools increase revenue through corporate matching gift and employee volunteer grant programs.
Thousands of the largest nonprofits in the world like the American Heart Association, Leukemia and Lymphoma Society, Save the Children, Boys and Girls Club of America, as well as hundreds of the top educational institutions like Emory, UGA, Vanderbilt, Case Western, and University of Virginia rely on our services to effectively grow their employee matching gift program revenue.
As a growing company, every employee plays a huge part in our success!
We’re looking for a highly organized and execution-focused Events & Partner Logistics Coordinator to manage the end-to-end logistics of our events and sponsored conferences. This role ensures every event runs smoothly, stays on budget, and delivers a professional experience for attendees and partners alike.
You’ll be the go-to person for coordinating venues or virtual platforms, managing vendors, overseeing registration, and implementing high-quality attendee experiences. In addition, you'll manage the production and inventory of physical and digital marketing materials used at events and through partner channels.
This role also supports strategic consulting partnerships by coordinating repeatable tasks such as webinar scheduling, blog post exchanges, and content moderation—helping expand our thought leadership and industry presence. As you grow in the role, you'll have the opportunity to lead webinars and discussion groups directly.
Key Responsibilities
Event & Conference Logistics
Coordinate logistics for all events and sponsored conferences—both virtual and in-person
Manage vendor relationships (e.g., A/V, catering, platform providers)
Oversee registration processes and maintain accurate attendee records
Ensure seamless check-in processes and implement engagement tools (e.g., live polls, Q&A features)
Moderate virtual sessions and ensure technical quality during online events
Material & Asset Management
Work with internal teams and design resources to produce event assets such as banners, booths, handouts, and swag
Track and manage all event-related assets using tools like ExhibitDay to ensure timely shipping, returns, and inventory accuracy
Partnership & Webinar Support
Coordinate logistics for consulting partner activities, including blog post exchanges and webinar scheduling
Serve as a point of contact for repeatable partner tasks, ensuring deadlines and expectations are met
Assist with moderation of webinars and discussion groups, eventually growing into a facilitator role
Qualifications:
2+ years of experience in event coordination, marketing operations, or partner management
Exceptional project management and organizational skills
Strong written and verbal communication
Comfortable managing multiple deadlines and vendors simultaneously
Experience with event platforms and inventory tools (e.g., Zoom, Hubspot, Livesotrm) is a plus
Collaborative mindset and eagerness to learn about the nonprofit and philanthropic sector
A Typical Day in the Role:
While each day may vary, here are some examples of tasks you can expect to work on in this role:
Morning
Review registration numbers and prep logistics for upcoming virtual or in-person events
Check in with vendors (like A/V or catering) to confirm details and timelines
Coordinate with the marketing team on design needs for event materials (booths, handouts, signage)
Update asset tracking in ExhibitDay to ensure booth materials and swag are where they need to be
Midday
Meet with a consulting partner to schedule a joint webinar or blog post exchange
Build out the registration page for a partner webinar and draft speaker invites
Finalize attendee experience plans, whether it’s check-in procedures, live polls, or session moderation
Afternoon
Moderate a virtual discussion group or webinar, making sure everything runs smoothly
Follow up on outstanding event tasks such as shipping, budget tracking, or feedback collection
Prep for future events by confirming dates, booking platforms or venues, and logging important deadlines
Every day is a little different, but you’re the one keeping all the moving pieces connected to ensure our events and partner programs feel polished, engaging, and organized.
Meet the Team
We currently have 50+ team members who live in the Philippines who have been fantastic team members and we’re excited to add new team members to this new role! Meet our PH Team Members
Other Requirements
Location
This is a work-from-home setup.
You would work a night shift (approximately 8am-5pm EST)
What Makes a Strong Candidate
Based in the Philippines with consistent availability for a long-term role.
Highly organized and outstanding organizational ability
A team player who has a willingness to learn and grow at a fast-pace
Exceptional English verbal and written communication skills
Strong academic background who graduated with an outstanding General Weighted Average
Individuals who graduate with a major that could be a good fit including Communications, Business Ad, Public Relations, Journalism, English, Public Administration, or other Liberal Arts and Business degrees
As a small growing business, there are a few traits unique to our business that individuals should consider before applying.
You must love the idea of giving back to the community and nonprofits. There are thousands of jobs. If being involved in the success of nonprofits is something you’re truly passionate about, this could be a great role.
You must be extremely comfortable with change. As a small growing company, decisions can be made over a weekend and fully implemented by early the next week. Whether that’s new systems, new processes, or new approaches, we look for individuals who can adapt and thrive.
You must believe that the best contributors should get better rewards. As a company, we believe in paying people based on the value they generate at the business.
You must be willing to disagree and commit. As a growing business, there will be lots of decisions that get made and changes that occur during your time at the company. Some of which you’ll agree with and some you won’t, we strongly believe that the best team members have the ability to disagree and commit (i.e., going with a decision after it has been made regardless of whether or not you agree).
You must believe the status quo is unacceptable. As a growing company and as individuals, we believe the status quo is unacceptable. Everyone should be relentless in striving to be the best version of themselves and figure out ways to create more value at the company, enhance our client's results, and grow professionally. The question should always be “How can I be better” rather than “How can expectations be adjusted”.
We also need you to:
Be able to work independently and have a proven ability to work in a fast-paced environment
Have excellent written & verbal communication skills
Have a demonstrated ability to learn new things quickly and think on your feet
Can work through obstacles and challenges
Be highly organized with strong time management skills
Be results driven and goal-oriented
Benefits
Paid vacation time
20 days accrued annually
These paid days off each equate to 8.0 hours of billable time.
Expect to use 5 of the days during the Christmas – New Year’s period.
Paid sick time
5 sick days off annually
Paid life leave*
15 days accrued annually.
Once per year in December, you can cash out any accrued life leave time. Every 5 days your cash out is worth about $300.
*Life Leave allows team members to use their holidays as it’s meant to be – a break – whilst knowing they’ve got the breathing space to tap into extra leave for the planned and unplanned life moments.
Paid holidays
You have 7 paid US holidays.
Additional benefits
Bereavement Policy
Employee Giving Programs (Matching Gift Program, Volunteer Grant Program, etc)
