Job Brief
We are seeking an organised and detail-oriented Compliance Administrator to join our team and support compliance, safety, and training initiatives to work On-Site in our Legazpi City Office. You will liaise with stakeholders to coordinate safety training, manage compliance records, and handle documentation and reporting. Your proactive approach and strong communication skills will be key in maintaining compliance and ensuring the smooth execution of projects.
Responsibilities:
Training Coordination:
- Liaise with stakeholders to schedule and book safety training sessions.
- Upload staff inductions and training materials to the MK platform.
- Edit and prepare training videos and voiceovers for inductions.
Compliance & Safety Support:
- Maintain and update the OHS agenda monthly, ensuring it is completed 3 days prior to meetings.
- Conduct weekly Corrective Action Register (CAR) reviews with stakeholders to ensure timely action.
- Update chemical records in Chemwatch as required.
- Manage contractor compliance through Rapid Contractor Management (e.g., insurance approvals, contractor communication).
Documentation & Reporting:
- Perform daily document control, ensuring accurate filing of records.
- Upload and maintain organised digital records on SharePoint.
- Save scanned documents such as permits and training records in the correct locations.
- Complete and submit weekly reports every Friday.
- Provide compliance data for board reports as required.
- Review monthly plate test results and distribute to stakeholders.
System Monitoring & Data Management:
- Respond to compliance requests via ZOHO and ensure timely resolution.
- Maintain and update the training skills matrix with licenses and signed work instructions.
Health Coordination:
- Organise flu shots and vaccinations in consultation with stakeholders.
Project Coordination:
- Lead or support projects as required to meet business needs.
Requirements:
- Proven experience in administrative or compliance-related roles.
- Strong organisational and time management skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite and cloud-based platforms such as SharePoint.
- Experience with compliance tools such as Chemwatch, ZOHO, or similar systems is a plus.
- Basic video editing and voice recording skills.
- Ability to work independently and manage multiple tasks simultaneously.
Desirable:
- Familiarity with training coordination and safety compliance processes.
- Experience working in an environment requiring compliance with OHS and other regulatory standards.
- Strong analytical skills to review and interpret data.
Software Proficiency:
- Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- SharePoint for document management.
- Compliance systems: Chemwatch, ZOHO, Rapid Contractor Management.
- MK platform for inductions and training content.
- Basic video editing tools and voice recording software.
Education:
- A secondary education qualification is required; further qualifications in business administration, compliance, or related fields are desirable.
Time Zone: Australian Business Hours
Applicant Location: Must be Filipinos living in the Legazpi City, Albay area
About Outdesk
At Outdesk, our mission is to bridge the gap between exceptional talent in the Philippines and the dynamic business needs of our clients in Australia. We are committed to delivering bespoke recruitment and comprehensive employment solutions that foster long-term success for both our clients and staff.
Employee Benefits
- Paid Leave
- 13th Month Pay
- SSS
- Philhealth
- Pag-Ibig
- BIR
- HMO
Job Type: Full-time
Pay: Php20,000.00 - Php30,000.00 per month
Benefits:
- Health insurance
- Work from home
Schedule:
- 8 hour shift
- Monday to Friday
Supplemental Pay:
- 13th month salary
Work Location: In person
