Executive Assistant

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Job Responsibilities 

• Provide Senior-Level executive administrative support. 
• Coordinate complex scheduling and calendar management.
• Manage and monitor executive inbox and correspondences.
• Manage travel logistics (visa/entry permits, flights, accommodations, other transportation needed) and activities. 
• Coordinate and prepare materials for meetings, such as agendas, minutes, and presentations, and ensure smooth logistics for internal and external meetings. 
• Manage and reconcile expenses, including creating expense reports, tracking receipts, and submitting expense reports for reimbursement. 
• Conduct research, gather data, and prepare executive-level reports, documentation, and presentations. 
• Organize and maintain documents and files ensuring ease of access and retrieval of information. 
• Assisting with various special projects and assignments to support the executive’s business objectives. 
• Safeguarding confidential information and maintaining strict confidentiality in handling sensitive matters. 
• Develop, build, and maintain effective working relationships with the executive, colleagues, and internal and external stakeholders. 
• Be adaptable to changing priorities, urgencies, and last-minute requests while maintaining composure and professionalism. 
• Collaborate closely with the wider EA network globally and cover colleagues in the event of absence/workload challenges. 
• Adhoc duties but not limited to (i.e. arranging IT support, arranging signing of key documentation, assisting new joiners etc.). 

To Apply you need to have 

• Bachelor’s degree or equivalent experience is strongly preferred. 
• At least 3-4 years of executive assistant experience supporting high-level executive (In-Country, Regional, or Global) 
• Strong time-management skills and ability to organize multiple ongoing activities.
• Ability to handle multiple executives across multiple time zones.
• Amenable to hybrid work set-up.
• Proven ability to handle confidential information discreetly in a diplomatic manner. 
• Unflappable, flexible, and can overcome a learning curve quickly. 
• Extremely strong communication skills on multiple platforms and mediums (email, text, in-person, video calls, etc.). 
• Tech savvy and familiar with working in the Microsoft Office suite, Adobe Acrobat, Webex, Workday, PeopleSoft, etc. 

Location:

Job Tags:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.