The Executive Assistant provides high-level administrative support to the Vice President for Business Development managing schedules, communications, and confidential matters with discretion and professionalism. This role acts as a liaison between the VP and internal/external stakeholders, ensuring efficient operation of the executive office and supporting strategic initiatives.
Reporting Relationship
Directly reports to the Vice President for Business Development
Key Responsibilities:
- Manage the VP's calendar, schedule meetings, and coordinate appointments, travel, and events.
- Screen and manage communications, including emails, calls, and correspondence; respond on behalf of the VP when appropriate.
- Prepare and edit reports, presentations, and other documents for internal and external use.
- Organize and maintain files, records, and documentation, ensuring confidentiality and accuracy.
- Attend meetings as needed, take detailed minutes, and follow up on action items.
- Assist in strategic planning and execution of special projects and initiatives.
- Coordinate board meetings and other high-level executive sessions, including preparation of materials and logistics.
- Handle sensitive and confidential information with the utmost integrity and discretion.
Qualifications:
- Bachelor’s degree in industrial engineering (fresh grads are welcome to apply)
- Excellent organizational and time-management skills with the ability to multitask and prioritize effectively.
- Exceptional written and verbal communication skills.
- High proficiency in Microsoft Office Suite, calendar software, and virtual meeting platforms (e.g., Teams, Zoom).
- Proven ability to handle confidential information with discretion.
- Strong interpersonal skills and professional demeanor.
- Ability to work independently and adapt to changing priorities.
Job Types: Full-time, Permanent, Fresh graduate
Pay: Php17,000.00 - Php20,000.00 per month
Benefits:
- Company events
- Health insurance
- Opportunities for promotion
- Promotion to permanent employee
- Staff meals provided
Language:
- English (Preferred)
Willingness to travel:
- 100% (Preferred)
Work Location: In person
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