Job Summary: The Facilities Coordinator will be responsible for providing administrative support to the facilities management team. This role requires excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. The ideal candidate will have a strong customer service orientation and a proactive approach to problem-solving.
Responsibilities:
Administrative Support:
Assist with scheduling and coordinating maintenance activities, including repairs, inspections, and preventive maintenance.
Maintain accurate and up-to-date records of facility-related information, including work orders, service contracts, and warranties.
Prepare documents, reports, presentations, and correspondence as required.
Vendor Management:
Assist with vendor selection, procurement, and contract management.
Coordinate with vendors and contractors to schedule services and ensure timely completion of work.
Monitor vendor performance and communicate any issues to the facilities management team.
Work Order Management:
Receive and process incoming work order requests from employees or tenants.
Assign work orders to appropriate vendors or internal staff members.
Track the progress of work orders and ensure timely resolution, escalating issues as necessary.
Facilities Communication:
Serve as the point of contact for facilities-related inquiries and requests.
Communicate maintenance schedules, updates, and disruptions to employees and tenants.
Field and address general facilities inquiries and concerns.
Space Management:
Assist with space planning and allocation, including seating arrangements, office moves, and reconfigurations.
Maintain accurate records of office layouts, space assignments, and occupancy information.
Collaborate with relevant stakeholders to ensure optimal space utilization.
Qualifications:
High school diploma or equivalent (required); Bachelor's degree in Facilities Management or related field (preferred).
years of experience in administrative support or facilities coordination role.
Strong organizational and time management skills.
Attention to detail and ability to prioritize tasks effectively.
Excellent written and verbal communication skills.
Proficient in using computer applications/software, including Microsoft Office Suite and facilities management systems.
Customer service-oriented mindset and the ability to work well with a diverse group of stakeholders.
We offer a competitive salary, benefits package, and opportunities for professional growth and development within our dynamic organization.
If you are a detail-oriented individual who enjoys coordinating facility-related activities and providing excellent customer service, we want to hear from you. Apply today with your resume and cover letter detailing your relevant experience and qualifications.
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