The Finance Officer ensures the financial stability and accuracy of the company’s operations by managing collections, billings, payables, cash flows, and financial records. This role supports project-based accounting processes typical in the construction industry and works collaboratively with clients, procurement, operations, and third-party accountants to maintain the company's financial integrity and compliance. The Finance Officer will manage and analyze financial records specific to construction (mostly office fit-out) projects, ensure compliance with industry regulations on finance and taxation, support project managers with financial reporting and cost tracking, manage the collection efforts of the Finance Team, and work with the external auditor to accomplish and keep the tax books of the company.
Key Responsibilities:
· Assist in maintaining the overall financial health of the organization.
· Analyze financial statements and reports to various departments as required.
· Maintain precise and updated records of all company financial transactions, expenses, and project-related costs.
· Generate, review, and deliver reports on cash flow, budget utilization, and financial forecasts based on ongoing and upcoming projects.
· Monitor and reconcile company cash flow, providing recommendations to management on financing needs or surplus handling.
· Audit all receipts and expense documents on a scheduled basis to ensure compliance and accuracy.
· Reconcile receipts and expenses, identifying and resolving any inconsistencies.
· Actively investigate and resolve discrepancies or irregularities in both incoming and outgoing payments.
· Record and monitor expenses and cost allocations per project, ensuring accurate project-based accounting.
· Work collaboratively with the Purchaser and other departments to verify financial documentation and records.
· Collaborate with project managers and estimators on financial planning and performance.
· Ensure that Purchase Orders (PO), delivery receipts, and invoices align with approved budgets and project scopes.
· Serve as the Point of Contact (POC) and liaise with the company’s external accountant regarding taxes, BIR filings, and other financial compliance matters. Assist the CFO in BIR audit processes and respond to Letters of Authority (LOA).
· Assist in ensuring full compliance with Philippine tax regulations (VAT, EWT, Income Tax, etc.).
· Handle collections for all active projects, which includes preparation of requests for payments and progress billings and following-up on outstanding receivables with clients.
· Ensure accurate billing, progress billing, and change orders.
· Process accounts receivable; verify subcontractor/vendor transactions.
· Prepare, monitor, and process invoices and checks for supplier and subcontractor payments.
· Assist the Finance Team in complying with documentary requirements relating to loan applications, supplier accreditation, credit applications, and other financial facilities used by the Company.
· Support audits and year-end closing activities.
- Perform other accounting, finance, or administrative tasks as may be assigned from time to time.
Qualifications:
- Bachelor's Degree in Accountancy, Finance, or a related field.
- CPA license preferred, but not required.
- Minimum 3–5 years of relevant experience, preferably in a construction or project-based environment.
- Knowledge of Philippine taxation and BIR processes is a must.
- Exposure to financial statement (FS) and analysis, as well as maintaining internal financial, tax, and cash flow records.
- High level of accuracy, attention to detail, and critical thinking.
- Proficient in Microsoft Excel and accounting software (e.g., QuickBooks, Xero, SAP).
- Familiarity with project cost monitoring and progress billing.
- Strong communication and collaboration skills; able to present financial data to management.
- Can work under pressure and meet tight deadlines.
- Can start ASAP.
Job Type: Full-time
Schedule:
- 8 hour shift
Work Location: In person
