Job Summary:
The HR and Admin Officer will be responsible for managing both human resources and administrative operations in support of a fast-paced retail environment. The role covers recruitment, timekeeping, employee relations, records management, compliance, and general administrative support across head office and store branches.
Key Responsibilities:Human Resources:
- Oversee recruitment for retail frontliners, warehouse, and office staff: sourcing, screening, interview scheduling, onboarding
- Monitor and manage daily timekeeping and attendance (especially for store staff)
- Assist in payroll preparation and resolve payroll-related concerns
- Ensure compliance with DOLE regulations, including 13th month pay, holiday pay, and OT guidelines
- Process government-mandated benefits (SSS, PhilHealth, Pag-IBIG, HDMF loans, etc.)
- Handle employee concerns, complaints, and minor disciplinary actions
- Maintain 201 files and update employee database regularly
- Coordinate and implement HR programs like training, performance evaluation, and employee engagement
Administrative:
- Handle office and store administrative support: supplies, maintenance coordination, filing
- Ensure store-level administrative compliance (permits, notices, memos, schedules)
- Manage contract renewals for service providers, utility payments, and petty cash liquidation
- Monitor office and store asset inventories
- Ensure store HR/Admin policies are well-disseminated and followed
Qualifications:
- Bachelor’s Degree in Human Resources, Psychology, Business Admin, or related field
- 2–4 years of HR and administrative experience, preferably in a retail or multi-branch setting
- Knowledgeable in labor standards and timekeeping practices
- Strong organizational and multitasking skills
- Familiar with payroll software and MS Office tools (Excel, Word)
- Willing to travel to branches as needed
- Strong communication and interpersonal skills
- Can handle confidential matters with professionalism
Job Type: Full-time
Pay: Php16,000.00 - Php20,000.00 per month
Work Location: In person
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