Job Description
Duties and Responsibilities
Timekeeping and Payroll
- Checks daily attendance of all personnel in the warehouse and head office and reports it to the Operations Manager/Finance Manager/HR Manager.
- Coordinates with the warehouses whenever an employee takes a leave or is absent from work to ensure that there is continuity of work and business operation.
- Receives and processes all timekeeping documents such as leave applications, overtime permits, change of shift, etc.
- Posts leave credits/availment to individual records of employees and officers.
- Summarizes annually the leave balance of employees in the excel file.
- Monitors tardiness and absences of employees monthly and issues memo to erring employee
- Prepares report and corresponding memo to Department Heads regarding problem employee/s with regards to attendance and punctuality.
- Maintains and files timekeeping records.
- Attends to queries of employees regarding timekeeping/benefits.
- Monitors the departmental overtime of each department/warehouse and compares these with approved monthly OT authorization.
- Receives OT request forms thru email and ensures that the form is completely filled out before endorsing it to the Management for pre-approval.
- Monitors that all OT requests are approved and that these are filed immediately or at the latest, the day after the actual OT, together with the accomplishment report.
- Ascertains the compliance with and implementation of timekeeping policies.
- Processes payroll of all employees
- Verifies and processes billings/payroll of contractual employees from manpower agencies.
- Verifies and processes billings/payroll of security personnel.
Compensation and Benefits Administration
- Files applications for Tax Identification Number (TIN) and registers new employees to SSS/PAGIBIG/Philhealth.
- Prepares certification of premium payments for SSS/Pag-IBIG/Philhealth as requested.
- Maintains and safekeeps SSS / PAG-IBIG / Philhealth records/files.
- Files claims and documents with SSS, Medicare and ECC agencies, and makes follow-up for immediate release of SSS reimbursements.
- Processes/routes exit clearance; processes separation/final pay of resigned or retired employees.
- Prepares government reports monthly such as new hires for the month, resigned/separated employees and the likes.
- Remits SSS/Philhealth/Pag-IBIG contributions and loans.
- Acts as Liaison Officer to government agencies such as SSS/Philhealth/BIR/HDMF and the likes.
- Receives and processes cash advance requests of employees and forwards them to the Finance Manager for approval. Uploads the approved cash advances to the cash cards of
- employees.
Other Personnel Services/Administrative Tasks
- Updates Bulletin Board.
- Schedules meetings as per instruction of Management. Ensures that all employees are present and prepares the necessary logistics prior to the meeting.
- Takes down and prepares minutes of general assemblies and meetings as needed.
- Monitors inventory and updating/printing of personnel forms.
- Performs other functions that maybe assigned from time to time specifically in the areas of recruitment, training, employee relations, and other areas where he is needed.
- Ensures that all cash advances are deducted from employee’s payroll every payroll cut off and ensures their full payment
- Issues certificate of employment to employees
- In charge of sourcing, selection and distribution of company uniforms.
- Sources out for possible HMO providers, evaluates and recommends the best and cost effective offer.
Job Types: Full-time, Permanent
Pay: Php17,000.00 - Php20,000.00 per month
Report job
