HR Supervisor

JOB TITLE: 

HR Supervisor

LOCATION:

Owens Asia, Inc. is located at One West Aeropark, Clark Freeport Zone, Pampanga, Philippines

JOB DESCRIPTION:

• We seek an experienced HR Supervisor to join our team and take charge of various human resources functions. The ideal candidate will oversee and manage various HR processes, including but not limited to Pag-IBIG and SSS applications, coordination of employee-related tasks, documentation preparation, and handling government agency compliance. The HR Supervisor will be crucial in maintaining efficient HR operations and ensuring compliance with relevant regulations.

JOB RESPONSIBILITIES:

• Oversee and manage SSS, BIR, Philhealth, and Pag-IBIG enrollment and separation reports

• Process all SSS and Pag-IBIG benefits applications promptly and accurately.

• Coordinate health insurance processing and efficiently schedule Annual Physical Exams.

• Prepare periodic reports with DOLE and CDC in a timely and precise manner.

• Adhere to and enforce compliance with all Occupational Health and Safety (OHS) issues, concerns, and document submission requirements.

• Disseminate information on performance expectations, conduct evaluations, provide coaching, and issue Notices to Explain to employees.

• Conduct one-on-one sessions with employees, addressing diverse concerns related to employee morale; facilitate exit interviews.

• Update the Incident Report Sheet for employee-related incidents.

• Ensure the accuracy of the Employee Masterlist containing comprehensive salary information.

• Manage and update talent matrix reports to facilitate the assessment of salary increases and promotions.

• Accurately prepare the necessary documentation for salary adjustments and promotions.

• Facilitate the documentation process for both employee onboarding and offboarding procedures.

• Collaborate with IT to manage seat movements and maintain documentation on remote work, in-office work, and employee data.

• Manage and address office facilities-related matters in coordination with relevant stakeholders.

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Proven experience in HR operations, with a focus on the listed responsibilities.
• Knowledge of labor laws, government regulations, and compliance requirements.
• Strong organizational and project management skills.
• Excellent communication and interpersonal skills.
• Proficient in using HRIS and other relevant software.
• Ability to handle sensitive and confidential information.
• Detail-oriented with a high level of accuracy.
• Flexibility to adapt to changing priorities and deadlines.
• Ability to work independently and as part of a team.

• HR Operations
• Compliance Management
• Documentation and Reporting
• Project Management
• Communication and Interpersonal Skills
• Confidentiality Management
• Organizational Skills
• Attention to Detail
• Adaptability and Flexibility
• Proficient in HR Software and Tools

Hiring Process & Privacy Notice

Owens collects information from job applicants during the recruitment process.  

Owens processes your personal data in a manner consistent with the data protection requirements for your location and the location of the hiring company.  Owens may process your data on one or more of the following bases; entering into or the performance of a contract, consent, or legitimate interests. Owens operates in a number of international locations and your application may be processed in any of these locations. International transfer of your personal data between Owens companies is subject to standard EU international contractual clauses, when applicable.  

To obtain a job with one of our companies, you may be required to take assessment tests and complete and pass a background screening, including criminal records checks.  

Information you will supply may be disclosed to third parties, including agents or vendors of the company you are applying to, law enforcement agencies, state or federal agencies, courts, schools, and employers to handle the recruitment and background screening process.  Information may be transmitted to another country other than the country you are located in or applying to, including countries outside the EU with a different level of data protection or inadequate data protection laws defined by the European Commission.  

Recruitment information is generally retained for 6 months unless there is an extended legal mandatory retention period.  If you would like us to keep your information for future career opportunities, please indicate your consent below.  If you are hired, your information will be retained for longer.

For more information on our privacy practices and your rights, visit the Owens OnLine Privacy Policies page.