- · Employee Records Management:
o Maintain accurate and confidential employee records, both physical and digital, ensuring compliance with local data protection laws.
o Process and file all HR-related documentation, including new hire paperwork, changes in employment status, and leave records.
o Update and manage the HR database (HRIS/HRMS) with employee information.
· Recruitment and Onboarding Support:
o Assist with the full recruitment cycle, including posting job ads, screening resumes, scheduling interviews, and coordinating background checks.
o Prepare and issue offer letters and employment contracts.
o Facilitate new employee onboarding by preparing orientation materials and conducting initial orientations to ensure a smooth transition into the company.
· Benefits Administration:
o administration of employee benefits programs (e.g., SSS, PhilHealth, Pag-IBIG), including enrollment, loans, changes, and addressing employee queries.
· Payroll Processing:
o Process accurate and timely payroll for all employees, ensuring compliance with company policies and relevant labor laws (e.g., minimum wage, overtime, deductions).
o Calculate and process employee wages, commissions, bonuses, and deductions (e.g., taxes, SSS, PhilHealth, Pag-IBIG contributions, loans).
o Reconcile payroll data, generate payroll reports, and ensure all payroll-related statutory contributions and remittances are made on time.
o Address and resolve employee payroll queries and discrepancies\
· Employee Relations & Support:
o Serve as the first point of contact for employee inquiries regarding HR policies, procedures, and general HR-related matters.
o Offer guidance and support on routine HR issues, escalating complex concerns directly to the Business Owner when necessary.
· Policy and Compliance:
o Ensure compliance with Philippine labor laws and company policies.
o Assist in drafting and updating HR policies and procedures to align with current regulations and company needs.
o Generate HR reports on key metrics such as attendance, leave utilization, and employee demographics as required by the Business Owner.
· General Administrative Duties:
o Manage HR department correspondence (emails, phone calls).
o Organize and schedule HR-related meetings and training sessions.
o Maintain an organized filing system, handling all confidential matters with utmost discretion.
o Perform other administrative tasks as assigned by the Business Owner.
Qualifications:
· Bachelor's degree in Human Resources, Business Administration, or a related field (or equivalent practical experience).
· Proven experience in an HR administrative or similar role, preferably in a Philippine business setting.
· Solid understanding of Philippine labor laws and employment regulations.
· Strong Personality
· Proficiency in HRIS/HRMS software and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and extensive knowledge of excel formulas.
· Excellent organizational and time management skills with the ability to manage multiple priorities effectively.
· Strong attention to detail and high accuracy in data entry and record-keeping.
· Exceptional communication skills, both written and verbal, with the ability to interact professionally and empathetically with employees at all levels.
· High level of integrity and ability to handle confidential information with discretion.
· Proactive problem-solving skills and a strong sense of responsibility.
· Ability to work independently with minimal supervision.
Job Type: Full-time
Pay: Php18,000.00 - Php25,000.00 per month
Schedule:
- 8 hour shift
Supplemental Pay:
- 13th month salary
- Overtime pay
Education:
- Bachelor's (Preferred)
Experience:
- Human Resources: 1 year (Preferred)
Language:
- English (Preferred)
Work Location: In person
