Paralegal Officer

JOB DESCRIPTION

The Paralegal Officer is responsible for managing regulatory compliance, licensing processes, and legal documentation for PEO operations across multiple U.S. states. This role involves coordination with state and federal agencies, tracking regulatory changes, and ensuring accurate reporting and recordkeeping.

KEY RESPONSIBILITIES
You will:

• Oversee the application, renewal, and regulatory compliance for PEO licenses across various U.S. states.
• Verify the validity of licenses for newly established worksite locations.
• Submit timely reports of newly opened and closed worksites to relevant state agencies.
• Monitor updates in legal and regulatory requirements and adjust internal procedures accordingly.
• Communicate professionally with the IRS, over 30 state licensing bodies, and the U.S. Department of Labor.
• Conduct legal research and prepare monthly, quarterly, and semi-annual reports and licensing documents.
• Organize and maintain records of client information, legal reports, and official documents.
• Provide support for additional responsibilities as needed by the PEO and REI teams.
• Conduct biannual reviews of state-specific licensing regulations across all PEO entities.
• Assist with project-related legal tasks as defined by project scope.
• Follow standard operating procedures and established work instructions.
• Participate in orientation sessions, job-related training, and other company-required learning programs.
• Report issues with client-provided applications to the appropriate supervisor.
• Notify the supervisor of any system or network failures.
• Comply with internal policies and regulations, including those related to quality, information security, health and safety, environmental management, and data privacy.
• Address and resolve audit findings, including NCAPACs, within required timelines.
• Report any security incidents or vulnerabilities as identified.
• Carry out other tasks as assigned on an as-needed basis.

QUALIFICATIONS & REQUIREMENTS:

• You must be a college graduate in Legal Management, Business Administration, Paralegal Studies, Political Science, Mass Communication, Journalism, or a related field
• You must have 1 year of proven work experience as a Paralegal or similar role.
• You must have exposure and experience in customer service, legal services or position with extensive client case engagement.

Work Schedule: Early Day Shift - (5 am - 2 pm)

Work Setup: Temporary work-from-home; Alabang, Muntinlupa