Job Title: Strategic Procurement & Awards Officer

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Position Title: Strategic Procurement & Awards Officer

Job Summary:
 

• Manage/control the entire end to end commercial bid process including conducting due diligence, evaluation, development and recommendation of transactions for approval, and, negotiation strategies to the Bank’s designated negotiating body as input to negotiation and award of Major and Special IT/Non-IT requests.
• Control the schedule, scope, resources, costs, risks, changes, and quality of department’s major processes and functions:
  • Bidding, evaluation/due diligence, negotiation, recommendation and award of IT and Non-IT requests for FFEs, Projects and Renewals
  • Canvass, research, tabulate, compare, and analyze Commercials
  • Coordinate with Management, Business units and Vendors during Nego strategy and Nego meetings
  • Submit Vendor Performance and Review Checklist (Non-IT Only)
  • Conduct Basic Vendor accreditation (Non-IT Only)
  • Contract custodian of the bank for submitted contracts
  • Bank’s Negotiating Body Secretariat
• Manage the SPAD assistants in the execution of their assigned tasks, as applicable.
• Recommend changes and continuous improvement (CI) to policies, processes, and templates related to unit’s functions
• Collaborate with various key stakeholders PMD, ITG, various Bank Committees, Business Units, and Vendors) during the negotiation and award process to build trust, establish good relationship and promote teamwork and collaboration
• Participate in relevant bank-wide committees, as required

Role Exposure:
 

• Recommend transactions to the Department Head or the Bank’s designated Negotiating Body in accordance with the approval authority matrix
• Provide information to Department Head that may alter priorities based on resource availability.
• Carry out Bank’s Negotiating Body’s instructions
• On a strictly case to case basis, render project management services, advisory and guidance to business units with respect to bidding and award process
• Provide Commercial analysis and insights as input to Negotiation Strategy
• Develop and recommend Negotiation Strategy and Presentation deck to Department Head and/or Group Head as input to negotiation
• Facilitate Negotiation Strategy and Negotiation meetings with the Bank’s designated Negotiating Body, PMD, ITG, BU’s and Vendors
• Analyze and escalate Commercial impact to Department Head on projects and vendors with issues and high risks. Recommend resolutions as applicable
• Prepare, review, and publish weekly status report on IT and Non-IT Requests. Recommend award prioritization of IT and Non-IT Request/Projects to Department head in coordination with PMD, ITG and Business Unit
• Create the Part 3 - Commercial Terms of the Contract/Master IT Agreement (MITA) after award, as needed
• Conduct walkthrough of negotiated Commercial Terms & Conditions during Project Team’s Kick-off meeting
• Build trust and develop relationships with key business customers
• Safe-keeps submitted contracts/docs of the bank (as Custodian)
• Provide coaching to Junior resources on matters related to Bidding, Negotiation and Awards
• Address and escalate risks and issues as needed
• Track and Report Team Metrics to measure team performance.
• Create training plan for Junior resources based on assigned scope.
• Coach and develop junior resources.
• Develop succession and business continuity plans on the assigned unit.
• Recommend and implement continuous improvements and repeatable best practices and templates in relation to assigned processes.
• Review and recommend changes to policies, procedures and standards as necessary.
• Reply to internal and external audit observations/ and findings as needed.
• Perform counter validation on vendor’s billings for Special Projects based on contracted milestones and payment terms.
• Complete required trainings.
• Participate in relevant bank-wide committees as required.
• Perform other related duties as assigned by Department Head and Management

Qualifications:
 

• Bachelor’s Degree
• At least 5 years’ strong exposure in project management (IT / non-IT)
• Exposure in handling various vendors in banking industry preferred

Other Details:

Rank: Junior Officer

Unit: FCS / General Services Group / Strategic Procurement & Awards Department
Location: Metrobank Center, BGC, Taguig City