Responsibilities
Process bi-weekly U.S. payroll using ADP (or coordinate with ADP provider), ensuring accurate withholdings, benefits deductions, and direct deposits.
Maintain HR records including employee onboarding documents, benefits enrollment, and time-off tracking.
Assist in recruiting and onboarding for both U.S. and offshore roles.
Handle compliance-related paperwork, including U.S. tax forms (e.g., W-9, 1099, I-9) and contractor agreements.
Manage and coordinate performance reviews, policy updates, and internal communications.
Provide administrative support to the CEO, including calendar management, meeting coordination, and communication follow-ups.
Assist with personal and side business tasks for the CEO, such as vendor coordination, travel planning, research, or document preparation.
Support procurement, office management tasks, and vendor relationships as needed.
Maintain digital filing systems and SOP documentation.
Perform other administrative and operational support duties as assigned.
Qualifications
3+ years of experience in HR, payroll, or administrative roles supporting U.S.-based companies.
Direct experience using ADP for payroll processing is required.
Highly organized and detail-oriented with the ability to manage multiple deadlines.
Excellent written and verbal communication skills in English.
Ability to work independently, proactively, and across time zones.
Discretion and professionalism in handling confidential matters.
Tech-savvy and proficient in tools such as Google Workspace, Slack, Zoom, Notion, etc.
Experience supporting senior leadership or executive-level staff is a plus.
Familiarity with U.S. HR compliance and labor form requirements is a strong advantage.
Education
Bachelor’s Degree in Business, Human Resources, Psychology, or a related field preferred.
