Office & Administrative Tasks:
- Process billing and assist in client collection follow-ups.
- Prepare and submit check requests and ensure timely approvals.
- Monitor, maintain, and request office supplies as needed.
- Track driver schedules and notify them in advance of assignments.
- Provide administrative assistance to the Admin team (scheduling, documentation, correspondence).
- Maintain and update employee records and personnel files with strict confidentiality.
- Assist in the recruitment process: posting job ads, coordinating interviews, and communicating with candidates and hiring teams.
- Support onboarding and off-boarding procedures, including orientations, document processing, and exit clearances.
- Respond to employee inquiries related to documentation and general admin-related concerns.
- Interact with customers, clients, or vendors in person, via phone, or email to provide information and support.
Attendance & Benefits Administration:
- Monitor and record employee attendance and leave applications.
- Administrative reports (e.g., attendance, headcount, training records).
- Ensure proper filing and documentation of all administrative records.
- Process government-mandated benefits:SSS (Social Security System), PhilHealth, PAG-IBIG Fund, TIN registration/updates, NBI clearance renewals, HMO Process, ITR, COE and other requirements of employees.
Event Coordination:
- Assist in organizing internal events, training programs, and employee engagement activities.
- Coordinate food and beverage orders and logistics for events.
- Manage payments to suppliers and service providers for event-related needs.
- Track attendance during events and maintain accurate participation logs.
- Maintain inventory of supplies before, during, and after events to ensure availability and prevent shortages.
QUALIFICATIONS:
- Bachelor's degree of college education, preferably in Business Administration, Office Management, or related fields.
- At least 1–2 years in an administrative or clerical role; fresh graduates may be considered for entry-level positions.
- Proficiency in Google Applications/ Workspace and Microsoft Office Suite (Word, Excel, PowerPoint).
- Strong written and verbal communication skills in English and Filipino. -Excellent organizational and multitasking abilities.
- Attention to detail and problem-solving skills.
- Ability to work independently and as part of a team.Candidates should demonstrate excellent organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously.
- Being proactive, adaptable, and trustworthy are qualities that are highly valued. Can maintain confidentiality and handle sensitive information with discretion.
Job Type: Full-time
Benefits:
- Company events
- Opportunities for promotion
- Promotion to permanent employee
- Staff meals provided
Schedule:
- 8 hour shift
- Monday to Friday
Supplemental Pay:
- 13th month salary
- Overtime pay
Ability to commute/relocate:
- Almanza 1750 P00: Reliably commute or planning to relocate before starting work (Preferred)
Education:
- Bachelor's (Required)
Experience:
- Administrative: 1 year (Preferred)
Location:
- Almanza 1750 P00 (Preferred)
Willingness to travel:
- 100% (Required)
Work Location: In person