Day-to-day responsibilities
Handling office and records management tasks (including PEZA related reports), filing, generating reports and presentations, setting up for meetings.
Canvassing, reordering supplies, purchase order preparation, inventory management.
Partner with other departments re: the Site's occupational safety, health, and security management.
Processing requests for company IDs and locker assignments and updating databases for such.
Making travel arrangements, such as booking flights, shuttles, and making hotel and restaurant reservations.
Offer assistance to Facilities Heads, Housekeeping and Security team mates to ensure good housekeeping and employee safety and security, respectively.
Offer assistance to the Accounting Department regarding payments.
Offer assistance to the Human Resource Department and employee engagement committee.
Represent department managers, including taking notes and recordings as needed.
Maintain polite and professional communication via phone, email, and mail.
Anticipate the needs of colleagues in order to ensure seamless and positive employee experience.
Greet and assist visitors.
Other duties as assigned from time to time.
Ideal candidates have:
BS in Accounting, Finance or relevant degree
With 1-2 years in a BPO Industry and/or Admin work related experience (Procurement, Purchasing, Bookkeeping, Office Management)
Willing to work on flexible hours and onsite
Ability to work under pressure
Detail-oriented
Computer literate with proficiency in MS Office applications
The ability to handle multiple tasks under tight deadlines
Above average verbal and written communication skills
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