Duties and Responsibilities
- Provide comprehensive administrative support to ensure efficient day-to-day operations. Handle email correspondence, calendar management, and scheduling for the team.
- Supervise members of the department, equally ensuring responsibilities are performed by tracking and prompt follow-ups as necessary to avoid interruptions in the department's workflow process
- Organize and maintain digital files, ensuring accessibility and version control. Create and update databases and records for relevant information and other data.
- Assist in the creation, editing, and formatting of documents and presentations.
- Schedule and coordinate virtual meetings, including setting up video conferencing tools and distributing agendas. Take meeting minutes and follow up on action items as needed.
- Serve as a point of contact between different departments, clients, and external partners. Respond to inquiries, redirect communications, and facilitate information flow.
- Coordinate travel logistics, including booking accommodations, transportation, and managing itineraries, as necessary
- Assist in the preparation and submission of transaction receipts, and expense reports, ensuring accuracy and adherence to company policies.
- Monitor and prioritize tasks within the Strategy and Development Department, ensuring deadlines are met and projects progress smoothly.
- Collaborate with team members to facilitate workflow and project coordination.
- Submit reports and prepare proposals and presentations as needed
- Other tasks that may be assigned from time to time
Qualifications:
- Proven experience as an administrative assistant or in a similar role.
- Able to monitor and guide the Department
- Strong organizational skills with a keen attention to detail.
- Proficient in virtual communication tools (email, video conferencing, etc.).
- Self-motivated and able to work independently with minimal supervision.
- Excellent written and verbal communication skills.
Job Types: Full-time, Permanent
Pay: From Php30,000.00 per month
Benefits:
- Paid training
- Work from home
Schedule:
- 8 hour shift
- Early shift
Application Question(s):
- What is your desired salary per month (in PhP)?
- Are you willing to install and work with a time and activity tracker?
- This is a remote Independent Contractor role providing services to a U.S.-based company without a Philippine entity. As an Independent Contractor, mandatory employee benefits are not provided by the company. You will be responsible for the voluntary contribution and settlement of your own taxes in accordance with Philippine regulations. This engagement involves providing your professional services under a contractual agreement. Please confirm your understanding and comfort with these terms.
Education:
- Bachelor's (Required)
Experience:
- Administrative: 3 years (Required)
Work Location: Remote