About the Client
Our client is an Australian subscription-based business that runs 7–10 events every month for its professional community. These include online roundtables, in-person strategic lunches, and larger networking dinners. Their founders are passionate about delivering high-quality experiences, but the repetitive event admin is consuming too much of their time. They value attention to detail, ownership, and reliability, and are looking for a long-term VA to take charge of event operations.
Your Impact
Within 90 days, you’ll be the backbone of the event operations — ensuring calendars, ticketing, venues, and member communications run smoothly. By taking care of the details, you’ll free up the leadership team to focus on growth and member engagement.
Key Responsibilities
- Set up event calendars and invitations across platforms (Mighty Networks, RegFox, Gmail).
- Manage ticketing pages in TicketSpice and update subscription workflows in RegFox.
- Maintain light automations in Zapier (monthly updates to dates/links).
- Update event links and pages via Oncord (website backend).
- Coordinate logistics for strategic lunches and member dinners: curate guest lists, book venues, confirm RSVPs, and collect food orders.
- Communicate with venues and participants via email/WhatsApp to confirm details.
- Capture key takeaways from Zoom events and ensure recordings/transcripts are filed correctly.
- Provide proactive reminders and ensure no detail is missed in recurring monthly event cycles.
Must-Have Qualifications (Self-Check)
- 2+ years in event administration, executive assistance, or operations VA role.
- Confident using platforms like Google Workspace, Zoom, Gmail, and learning new tools quickly.
- Experience with Zapier, event ticketing systems, or community/event platforms.
- Available to work 7am–3:30pm PH time (Mon–Fri).
- Stable internet and secure home office setup.
- Strong written and spoken English for professional communication.
Nice-to-Have Skills
- Familiarity with Mighty Networks or other community platforms.
- Experience managing website content (Oncord, WordPress, or similar).
- Exposure to event coordination or hospitality support.
- Awareness of how automation/AI tools can streamline admin workflows.
To be considered for this role, you must complete our application form by clicking this link: https://zurl.to/k45A
Applications submitted without completing this form will not be reviewed.
Job Type: Full-time
Pay: Php30,000.00 - Php36,000.00 per month
Benefits:
- Work from home
Application Question(s):
- Do you have at least 2 years of experience in event administration, executive assistance, or operations (virtual or in-person)?
- Which tools have you used professionally?
- Google Workspace (Docs, Sheets, Gmail, Calendar)
- Zoom
- Zapier
- Ticketing/Event platforms (RegFox, TicketSpice, Eventbrite, etc.)
- Community platforms (Mighty Networks, Circle, etc.)
- Website backends (Oncord, WordPress, etc.)
- Give a short example of an event or project you managed/administered
- Do you have prior experience with:
- Community platforms (Mighty Networks, Circle, etc.)
- Website content management (Oncord, WordPress, Wix, etc.)
- Hospitality/event coordination (venue booking, food orders, RSVPs)
- Automation or AI tools for admin workflows
- Have you completed the external application form at https://zurl.to/k45A ? (Yes or No)
Work Location: Remote