Executive Assistant

Key Responsibilities:

• Manage calendars, including scheduling meetings and coordinating logistics
• Handle internal and external communications on behalf of senior leaders
• Draft emails, documents, and follow-ups with a high level of professionalism
• Prepare meeting materials including agendas, notes, follow-ups, presentations, and reports
• Assist Partners with sales outreach and follow-up coordination
• Coordinate travel arrangements, expense reporting, and itineraries
• Anticipate executive needs and take initiative to address them
• Maintain confidentiality and handle sensitive information with discretion
• Support with special projects and internal operations as needed
• Keep practice management software work items organized and up to date across all teams
• Track deadlines, task updates, and follow-ups to ensure timely execution
• Assist in assigning tasks and balancing workloads across the team
• Track tasks, deadlines, and priorities across multiple projects
• Ensure timely and accurate timesheet entries from team members
• Follow up on missing or inconsistent time entries as needed
• Help generate reports for tracking performance and team capacity
• Prepare client proposals, engagement letters, and other key documents
• Track proposal status and follow up with Partners and clients
• Ensure templates and documents align with firm standards and branding
• Coordinate client signatures, onboarding paperwork, and file organization
• Serve as a communication bridge between leadership, team members, and external stakeholders
• Organize internal team meetings, huddles, and planning sessions
• Coordinate onboarding and offboarding activities and internal checklists
• Organize digital files and maintain accurate documentation
• Maintain organized digital filing systems and shared folders
• Assist with firm-wide projects, internal events, and operational support
• Jump in wherever needed to keep things running smoothly and efficiently

Qualifications:

• Should be amenable working on a graveyard schedule
• Must have at least 3 years of experience working as an Executive Assistant.
• Able to work independently and can multi task.
• Strong communication and writing skills.