Finance and Accounting Supervisor

The Finance and Accounting Supervisor is responsible for managing and supervising the daily financial activities of the cold storage facility, ensuring accurate financial reporting, effective internal controls, and full compliance with tax and regulatory requirements. This role oversees billing, collections, disbursements, accounts payable, and supports budgeting and financial performance monitoring.

The position plays a vital role in maintaining the financial integrity, transparency, and operational accountability of the facility, working closely with operations and management to provide financial insights and ensure prudent use of resources.

DUTIES AND RESPONSIBILITIES

A. Operations & Reporting

• Manages the day-to-day financial activities of the cold storage facility, ensuring all transactions are accurately recorded and reconciled.
• Actively monitors accounts receivable, follows up on overdue collections, and coordinates with the Sales and Customer Service teams to resolve billing disputes and ensure timely payments from clients.
• Periodically reviews the facility's cost structures, analyzes pricing models, and assesses revenue performance to identify areas for efficiency improvement and profitability enhancement.
• Oversee daily accounting operations, including general ledger, AR/AP, billing, payroll, and collections.
• Prepares regular financial reports including profit and loss statements, balance sheets, and cash flow reports specific to the facility, providing insights to management.

B. Cross-Functional Coordination & Control

• Coordinates closely with the Sales team for accurate billing of services, with Operations for cost tracking and expense management, and with Compliance to ensure all financial processes meet regulatory requirements.
• Assists in the preparation of the facility's annual budget, monitoring expenditures against budget, and providing variance analysis.
• Supervise preparation and issuance of invoices based on service contracts and WMS data.
• Monitor and follow up on receivables to ensure timely collection and aging compliance
• Coordinate with Customer Service and Sales to resolve billing disputes.
• Serves as the primary finance liaison for all facility departments, offering financial guidance and ensuring adherence to financial policies.

C. Asset & Inventory Accounting

• Oversees the accounting for fixed assets specific to the cold storage facility, including proper capitalization, depreciation calculation, and asset tagging.
• Works in conjunction with the Inventory Control Officer to ensure accurate inventory valuation, proper cost of goods sold (COGS) calculation, and reconciliation of physical inventory to accounting records.

D. Compliance & Audit Support

• Assists in the preparation of supporting documentation for various tax filings, including Expanded Withholding Tax (EWT), ensuring accuracy and timely submission.
• Prepares and organizes all necessary financial documentation for internal and external audits, including verifying invoice accuracy and ensuring proper signatures and approvals are on all financial transactions.
• Ensures all accounting practices comply with Corporate Financial Reporting and Standards and company financial policies.
• Supervise accounting assistants or billing and collection staff.
• Ensure accuracy and organization of all accounting records, supporting documents, and contracts.
• Implements and monitors internal financial controls to safeguard assets and prevent fraud.

MINIMUM QUALIFICATIONS

• Bachelor's degree in Accountancy, Financial Management, or a related field.
• A Certified Public Accountant (CPA) license is highly preferred.
• Minimum of 4-6 years of progressive experience in accounting or finance roles.
• At least 2 years of supervisory or team lead experience in an accounting department.
• Experience in the logistics, warehousing, manufacturing, or cold storage industry is a significant advantage.
• Proven experience in preparing full sets of financial statements and handling tax compliance (BIR).
• Strong practical experience with accounting software (e.g., SAP Business One, Oracle NetSuite, QuickBooks, or similar ERP systems).
• The incumbent will be assigned in Balagtas, Bulacan

Job Type: Full-time

Pay: Php30,000.00 - Php35,000.00 per month

Work Location: In person