Key tasks:Administrative tasks:
- Be responsible for incoming and outgoing telephone calls and emails
- Handle office expenses and petty cash of HCMC office under the approval of the director or finance manager
- Manage office equipment and infrastructure to ensure a well-running office
- Responsible for the overall running of the reception operation
- Make logistic arrangement including flights reservations, hotel and vehicle arrangement for project staffs, visitors/partners, donors, consultants, volunteers and interns
- Conduct procurement of stationery for staff and meetings/workshops and assets of the office
- Prepare correspondence, memos, reports, presentations, and emails to local counterparts, donors or other related offices or agencies in relation to the office operations
- Carry out other duties such as translation works, take minutes of office meetings as requested by the supervisor
- Update the filling system and manage filing the office documents for both hard and electronic copies.
Human Resource tasks
- Recommend and execute annual staff development plan for enda team
- Recommend and execute policies, procedures, rules, regulations for employees in compliance with Viet Nam’s Labor Law
- Review and update all human resources policies to meet the organization’s needs
- Plan and facilitating HR activities in the team: contract, recruitment, employee relation
- Ensure to develop job descriptions for current/new positions
- Maintain current organizational chart and current staff contact list
- Assist the progress of job planning and performance management
- Provide coaching and training to direct staffs on HR & Admin functions
- Establish and maintain relations with government, labor union and other related personnel stakeholders
- Monitor and record employee time sheets and leave requests
- Support for procedures or papers relating to personnel or staffing issues
- Conduct instruction for staff members about admin and HR procedures
- Other related assignments.
Pay: Php14,000.00 - Php16,000.00 per month
Benefits:
- Flextime
Education:
- Bachelor's (Preferred)
Work Location: In person