Work Arrangement: 5 days in the office during probationary period and 1 day work from home upon regularization
POSITION SUMMARY
Performs compensation duties such as processing and reviewing of payroll of associates and support staff, partners draw and all other corresponding tasks for payroll and draw. Processes/reviews/coordinates employee benefits.
MAJOR DUTIES AND RESPONSIBILITIES
Compensation & Payroll
- Provide timely and correct payroll instructions to the Payroll Processing company for both monthly payroll and partner’s draw
- Ensure that all employee/ partner claims via payroll are promptly acknowledged and logged for proper treatment in payroll
- Ensure that master date is updated in the office records as well as the payroll outsource company
- Ensure that employee deductions are all properly documented and agreed to by the employee
- Ensure that all government loans are properly recorded and deductions made in accordance with the rules of the relevant agency providing the loan
- Submit the payroll instructions to the payroll processing company on time, with complete details and correct amounts.
- Reviews and checks payroll register of Associates and Business Professionals to ensure that all computations for salaries, bonuses, incentives, etc. are validated and implemented according to firm policies and procedures.
- Prepares and consolidates payroll - related reports.
- Processes monthly payroll attendance for agency-hired staff.
- Validates the alpha-list data entry at the end of every taxable year for submission to the BIR.
- Process monthly contributions of partners to various government agencies. Correctly and timely.
- Process payments to partners via Bizlink.
- Processes associates’ profit shares quarterly in Bizlink.
- Processes final pay and retirement pay of employees.
- Process government benefits (SSS, Pag-Ibig) promptly
- Go online and complete all requirements for obtaining benefits
- Follow-up employees for their part in completing the requirements and also to complete the process
- Follow-up with other parties as needed in ensuring that all requirements are met and are promptly addressed.
- Prepares disbursement report every month.
- Attends to all requests relating to employment certificates.
Benefits Administration
- Provides assistance to employees in availing of government - required and firm - initiated benefits, such as but not limited to SSS maternity/sickness, uniform, fitness reimbursement, car loan, medicine reimbursement, bereavement assistance, longevity, etc.
- Coordinates and handles tasks related to life and health insurances such as members enrollment/deletion, payments to insurance providers, assisting employees and partners with their concerns related to availment or reimbursement.
- Coordinates and reviews contract renewals of life and health insurance providers.
- Coordinates the annual physical examination and vaccination of support staff and executive check-up of managers and lawyers.
- Manage the leave system update including creation of leave account for new hires, updating leave credits and reviewing filed sick leave in accordance with the firm policies.
- Be the resource person for employees and partners on what are the current benefits of the office, who can avail and how can they be availed of.
Others
- Administers US Visa (PIP) appointments and requirements.
- Assists the CFO and HR team in any compensation and benefits projects.
Performs other duties as may be assigned from time to time.
REQUIREMENTS OF THE JOB
Education
- College graduate in Human Resources Management / Psychology / Business Management / Administration
Experience
- At least 3 – 5 years’ work experience related in compensation and benefits administration, payroll processing, and other areas of HR administration
SKILLS / COMPETENCIES REQUIRED
- With initiative and ability to manage several projects and tasks simultaneously
- With interpersonal skills
- Able to communicate effectively (both oral and written) and foster good relationships with key stakeholders (both internal and external)
- Results-oriented, systematic, and able to handle confidential information
- Able to work under pressure and with minimum supervision
- With ability to learn new hardware and software platforms
- Proficient in the use of MS Office software (i.e. Windows, Word, Excel and Outlook)
- With working knowledge in Payroll/HR Systems such as Oracle, SAP etc.
About Quisumbing Torres
For more than five decades, we have helped top multinational and domestic companies drive their growth in the country. We provide global reach with deep local roots, delivering exceptional and effective legal advice and assistance to clients across borders seamlessly.
In 1963, the Firm was established as Collas and Guerrero, and later became known as Quisumbing Torres.
As part of Baker & McKenzie’s global network with more than 12,000 people in 77 offices in 47 countries, we offer market insight and international experience that few firms in the Philippines can match.
With our team of more than 50 Philippine lawyers, we are a full-service firm, advising clients in the Banking & Finance, Corporate & Commercial, Dispute Resolution, Employment, Immigration, Intellectual Property, and Tax practice areas. More specifically, we are able to deliver industry-specific advice on:
- Aviation, Aerospace & Defense
- Chemicals and Plastics
- Construction & Building Materials
- Consumer Goods & Retail
- Energy & Utilities and Climate Change
- Financial Services
- Food & Beverage
- Hotels, Resorts & Tourism
- Infrastructure
- Insurance
- Information Technology
- Manufacturing & Wholesale
- Media & Entertainment
- Mining & Metals
- Oil, Gas & Petrochemicals
- Pharmaceuticals & Healthcare
- Real Estate (including REITs)
- Services (including Outsourcing)
- Telecommunications
- Transportation & Logistics