General Responsibilities:
- Communication:Answering and directing phone calls, taking messages, managing emails and other correspondence, and greeting visitors.
- Scheduling:Organizing and maintaining calendars, scheduling appointments, meetings, and travel arrangements.
- Document Management:Preparing, formatting, and editing documents, reports, and presentations; maintaining files, records, and databases, ensuring accuracy and confidentiality.
- Office Management:Ordering and maintaining office supplies, managing office equipment, and potentially handling basic bookkeeping tasks.
- Support:Providing general support to staff, including assistance with travel arrangements, expense reports, and other administrative tasks.
- First Point of Contact:Often the first person to interact with clients and visitors, ensuring a positive and professional first impression.
Specific tasks might include:
- Drafting correspondence, memos, and reports.
- Preparing agendas and taking minutes for meetings.
- Filing and organizing both physical and digital documents.
- Handling confidential and sensitive information with discretion.
- Assisting with onboarding new staff members.
Skills Required:
- Strong communication and interpersonal skills.
- Excellent organizational and time-management abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Attention to detail and accuracy.
- Ability to multitask and prioritize tasks.
- Discretion and confidentiality.
Job Type: Full-time
Schedule:
- 8 hour shift
Work Location: In person