PROJECT ADMIN OFFICER IS RESPONSIBLE IN THE ADMINISTRATIVE CONTROL OVER ALL STAFF AND WORKERS ASSIGNED IN THE PROJECT SUCH AS STAFFING AND EMPLOYMENT, COUNSELING, COUNSELING AND IMPLEMENTATION OF COMPANY POLICIES.
- Monitors project timekeeping procedures, site safety and security
- Responsible for the administration of camp/staff house but not limited to the supervision of medical clinic and services and canteen facilities, services and its operation.
- Facilitate and process documentation of hiring skilled workers and personnel at project site.
- Implement Company Policy and Code of Proper Conduct and Discipline of Employees.
- Coordinates with the Barangays officials/LGU’s establishing manpower pooling and recruitment and to establish good rapport.
- Facilitates acquisition of construction permits and clearances, processing of working permits (City Hall, Meralco, PLDT, MWSS and others) to respective government agencies and/or private entities.
- Monitors processing of payment of utilities such as power, water and telephone billings.
- Prepares reports, internal and external memos and letters as required by Project-In-Charge or Project Manager.
- Attends staff weekly meeting involving manpower planning and forecasting.
- Monitors office supplies & equipment requisition and issuance including its inventory management.
- Regulates the use of company service vehicles assigned in the project site in coordination with Admin Head Office.
- In-charge of the Timekeeper, Admin Clerk, Security & Service Driver.
- Assumes duties and responsibilities as Member of Project Committee on Discipline, Project Emergency Response Team and Project Safety and Health Committee.
- Serves as deputy to Project-In-Charge/Project Manager in promotion and administration of programs such as Total Quality Management (TQM)
COMPETENCIES AND SKILLS REQUIRED:
- Must be computer literate, can use Microsoft Office (e.g. Excel, Word)
- With strong leadership and coordination skills, analytical in problem solving and decision making
- Excellent oral and written communication, can effectively work in a group
- With high regard to customer service both internal and external
- Can process and maintain record keeping or filing systems.
- Can work within deadline and complete work in timely manner.
- Can be assigned as “officer-of-the-day”.
QUALIFICATIONS:
- Candidate must possess at least a Bachelor's / College Degree.
- At least 1 – 2 year(s) of working experience specialized in clerical / administrative support/ property and construction management.
- Preferably from Construction Industry.
- Must be computer literate.
- Detail-oriented, knowledgeable in office management systems, and excellent organizational and communication skills.
- Willing to assign at Futura Homes Zamboanga, Zambowood Road, Barangay Boalan, Zamboanga City, 7000
Job Type: Full-time
Benefits:
- Company Christmas gift
- Company events
- Health insurance
- Life insurance
- Paid training
- Promotion to permanent employee
Schedule:
- 8 hour shift
Supplemental Pay:
- 13th month salary
- Overtime pay
- Performance bonus
Work Location: In person