Are you passionate about maintaining accurate financial records and ensuring smooth back-office operations? Do you have a keen eye for detail and enjoy working with numbers, managing schedules and reporting on operating KPIs? Are you proficient in financial and timekeeping systems? Do you thrive in a dynamic environment where you can contribute to the financial health of a growing organization? Do you have the entrepreneurial spirit and mindset to shape the firm and be an integral part of its success? If you answer yes, then continue reading...
About the Position
We are seeking a meticulous and numbers-savvy Revenue Operations Accountant to join our team. The ideal candidate will have a strong background in basic accounting and have a passion to learn how to run a small consulting firm’s operations. The ideal candidate must be extremely organized, enjoys managing day-to-day administrative tasks, and has a passion for accuracy, efficiency and process improvement. To be successful in this role, you must have excellent documentation skills, proficiency in financial software, and keen sense to managing various minor details and exceptions to operational procedures.
What You’ll Do
- Set-up new client projects in our financial system and ensure clear understanding of the nuances of each project budget and client specific billing requirements
- Keep detailed and organized notes on client specific budgets and billing requirements to demonstrate understanding of the requirements and transparency
- Manage client project time budgets, compare actual hours to budgeted hours and highlight project overages or projects at risk of going over
- Review all bi-monthly entries for accuracy and completeness, look for time entry discrepancies based on notes entered by team members – proactive and friendly follow up with team members on their time entry to ensure time is assigned to appropriate project code
- Convert time entries into client invoices, ensuring all billable hours are captured and properly coded to the right project and all invoices follow the client specific billing requirements
- Monthly review of all posting of bank transactions
- Maintain accurate cash-based transactions by posting weekly journal entries and review monthly cash-based financial statements and present them to the leadership team
- Ensure timely payment of all firm vendors and contractors
- Reconcile project budgets and accounts receivable balances on a bi-monthly basis and proactive and professional (non-aggressive) follow up with clients that have past due balances over 60 days
- Assist in the preparation of annual budgets and forecasts
- Onboard new team members by working with the 3rd party IT vendors and team members to ensure laptop provisioning for new team members
- Perform periodic laptop asset management inventory and coordinate IT troubleshooting between 3rd party warranty service and team members
- Implement and maintain efficient back-office processes by maintaining organized files and organization of operating task details (e.g. system login account information, vendor contact information, troubleshooting guides, etc.)
- Proactively manage renewals of all firm contracts (insurance, COIs, SaaS vendor agreements, etc.)
- Assist the COO with other operational tasks, as needed
- This role reports directly to the COO and works closely with the Client Service Delivery team for direction on client budget setup and timekeeping reviews
What You Need to Get Hired
- Demonstrated ability to work the 2nd shift (6pm – 3am PHT) – Mandatory; ability to work 3rd shift (9pm – 6am PHT) – Preferred
- Experience working with US based companies and engaging with US based workers
- Responsiveness to requests – even during off hours, ability to meet bi-monthly US deadlines (during off hours) and ability to work in a flexible work schedule and self-manage priorities
- 2-5yrs of bookkeeping / accounting experience, experience preparing client invoices preferred (cash-based accounting preferred)
- 1+ years of working for a small business, working directly with the owner
- Excellent written and verbal English skills. Spanish speaking is a plus but not required
- Extreme attention to detail, strong organizational skills and clear communication with demonstrated understanding (via notes) on tasks assigned
- Ability to work independently and proactively ask clarifying questions, perform independent research and can figure things out (i.e. be resourceful and apply critical thinking)
- Must have clear communication both written and verbal and demonstrated command of the English language
- Effective time management skills, proactively communicate tasks you are working on by updating your task list, and managing multiple priorities on a day-to-day basis
- Experience working for a professional services firm is a plus
- Ability to monitor work activity (e.g. emails/teams messages) during U.S. business, time zones (9-6PM)
Education and other credentials
- A Bachelor’s degree (business, accounting, finance degree is a plus)
- Familiarity with the following technologies (and demonstrated ability to learn):
- Intermediate skills on Excel
- All Microsoft O365 products – including Teams & Sharepoint
- Use of AI search engines to expedite tasks
- Project Management tools like ClickUp, Monday, Base Camp, etc.
- Time-Keeping software (experience with BQE CORE a plus)
- Experience with Bookkeeping software (experience with BQE CORE a plus – similar to QuickBooks)
Job Type: Full-time
Pay: Php60,000.00 - Php80,000.00 per month
Benefits:
- Flexible schedule
- Flextime
- Health insurance
Schedule:
- Monday to Friday
- Night shift
Supplemental Pay:
- 13th month salary
Application Question(s):
- Are you okay working on a night shift (9PM-6AM Philippine Time Monday-Friday)?
- Have you worked as Accounting Support for US-based company?
Education:
- Bachelor's (Required)
Experience:
- general accounting: 4 years (Required)
- US Accounting: 3 years (Required)
Location:
- Cebu City (Required)
Work Location: Remote
Application Deadline: 03/31/2025
Expected Start Date: 06/16/2025