Job Description
As a Sales Admin Assistant / Client Success Administrator (CSA) at Intelligent technical Solutions, you will support our sales team by understanding technological solutions and effectively communicating with a diverse client base. Your role will involve a mix of administrative support, client relationship management, and technical understanding to ensure seamless service delivery and client satisfaction.
Job Responsibilities
Sales Support:
Uncover new business opportunities with existing clients and grow accounts within the assigned territory.
Develop and present solutions based on customers' business requirements.
Understand various delivery methods for solutions and anticipate what will work best for clients.
Analyze client needs and create supporting documentation.
Client Coordination:
Coordinate and prepare Strategic Business Reviews (SBRs) by compiling necessary client data, preparing presentation materials, and organizing prep sessions for the pod members.
Ensure all client meetings, including SBRs, are scheduled in advance, confirmed, and well-prepared.
Maintain accurate client records, including contact details, service tickets, SBR schedules, and ensure opportunities are tracked and updated.
Call clients weekly to maintain engagement and satisfaction.
Coordinate meetings, appointments, and other touchpoints for client engagement.
Sales Operations:
Generate quotes by sourcing product costs and overseeing the order process from creation to client approval and follow-up.
Use company CRM and knowledge management tools to provide various levels of sales reporting.
Manage quotes and orders, ensuring accuracy and timely follow-up.
Support the sales process by updating ticket boards, tracking proposals, and coordinating with purchasing on order-related inquiries.
Performance Reporting:
Assist in compiling KPIs and performance reports, highlighting the team's achievements and areas for improvement.
Job Qualifications
Demonstrated experience in client success, account management, or sales support.
Strong background in customer service and sales.
Familiarity with CRM software and customer support tools.
Strong client relationship management skills.
Excellent communication and interpersonal abilities.
Ability to multitask and prioritize effectively.
Strong organizational skills and attention to detail.
Analytical and data interpretation skills.
Proficiency in Microsoft Office Suite.
Flexibility in a fast-paced environment.
Technical background is plus.
Job KPIs
- Clients Without Future SBRs (>$3K) – Goal: 0
Ensure every A or B band client (>$3K MRR) is scheduled for SBRs in advance. Pods should work together to achieve zero clients without future SBRs. This metric serves as an exception indicator to identify unscheduled clients.
- Clients Without Future SBRs ($1K-$3K) – Goal: 0
Schedule every C band client ($1K-$3K MRR) for SBRs in advance. Aim for zero clients without future SBRs, with pods collaborating to maintain this count. This metric helps identify when a client falls off the schedule.
- Missed SBR Re-bookings – Goal: 0
Secure a commitment for the next SBR date before concluding the current one to reduce overdue SBRs and scheduling hassles.
- Missing SBR Feedback – Goal: 0
Log an NPS rating and feedback for each SBR in the system. No SBR should be left without this crucial follow-up data.
- Unconfirmed SBRs – Goal: 0
Confirm all SBRs within two weeks of the scheduled meeting to avoid no-shows. Lack of confirmation should trigger pod involvement to decide on next steps.
- Opportunities Past Due – Goal: 0
Keep open opportunities with a past due estimated close date at zero. When this count rises, the pod should assess and adjust the next steps and estimates. Do not push opportunities forward merely to maintain a zero rating; use this KPI as an alert system.
- Opportunities Next Step Overdue – Goal: 0
Ensure all open opportunities have a next step with a date. Overdue steps should be discussed and resolved within the pod. CSAs should proactively monitor due dates and ensure pod members complete their actions on time.
- Quotes/Proposals Prepared – Goal: 5
Track the total number of quotes prepared by CSAs to gauge the efficiency and productivity of the quoting process.
- SBR Prepared
Track the total number of SBRs prepared and completed by CSAs, including internal reviews with the vCIO and CAM and subsequent pod approval.
Job Requirements
- A home office set up that meets the following:
- A working computer with minimum of 8gb RAM, i5 Windows10 or macOS Big Sur.
- Stable internet connection with at least 5mbps download and upload.
- A quality headset with noise cancellation feature for meetings.
- A mobile phone that has the capacity to install the Microsoft Authentication app.
- HD webcam
- UPS (Uninterruptible Power Supply) if using a desktop (Not needed if using a laptop)
- A very strong cultural fit the ITS way (Our core values will be discussed during the interview)
- Excellent command of the English language both spoken and written
- Able to work full time 40 hours a week - 8:00AM to 5:00PM, Pacific Standard Time (PST) from Monday to Friday.
- Able to pass our online behavior and cognitive assessments.
- Able to provide NBI Clearance (for PH applicants).
Compensation
Pay rate starts from $5.00/hr and may vary by experience and location.
Benefits
- Comprehensive Health Plans / HMO (Employee & Dependent/s)
- Life Insurance
- Flexible Benefit Reimbursement (Dental/Vision/Mental Health/Wellness/Government Contributions)
- Paid Time Off (starts at 15 days per year)
- Maternity/Paternity Leave
- Paid US Holiday
- Night Shift Bonus
- Salary Advancement/Loan
- Health & Wellness Program
- Company-paid training and certification
You have the option to speed up your application process by following the two-step approach below or simply Submit Application by filling out the form (Apply for This Job). Then, someone from our team will reach out to you as soon as possible.:
Step 1: Please go to this link for a short technical quiz: PRE-EMPLOYMENT ASSESSMENT
Step 2: Complete this pre-recorded video interview: PRE-RECORDED VIDEO INTERVIEW