Role Purpose
We are seeking a detail-oriented Accounts Assistant to manage the day-to-day financial administration of our solar and battery projects. This role ensures accurate invoicing, supplier reconciliation, and smooth support of month-end tasks. Experience with project-based invoicing, particularly in solar/battery or trades, will be highly regarded.
Key Responsibilities
- Prepare and issue customer invoices (progress claims and final invoices) upon milestone confirmation.
- Reconcile supplier invoices against purchase orders and deliveries.
- Enter bills from suppliers accurately and promptly.
- Reconcile bank transactions, deposits, and STC rebate receipts.
- Maintain and update job-level costing entries and templates.
- Manage debtor follow-up and handle overdue accounts with professionalism.
- Assist with BAS/GST documentation for external accountant handoff.
- Prepare monthly job profitability summaries for management review.
- Reconcile STC assignment payments and customer rebate accounts.
- Support payroll handoff (timesheet queries, overtime flags) to the payroll team.
Skills & Experience
- 1-3 years of experience in accounts or finance administration, preferably in project-based trades, construction, or energy.
- Proficiency with Xero, Excel, and CRM systems (JobTread preferred).
- Strong attention to detail with proven experience reconciling job costs against POs/invoices.
- Clear written and verbal communication skills for dealing with suppliers and clients.
Qualifications (Nice to Have)
- Certificate III/IV in Accounting or a bookkeeping qualification.
- Experience handling STC-related administration, or a willingness to learn.
KPIs
- Timely invoicing turnaround (within 48 hours of milestone sign-off).
- Reduced debtor days and effectively managed overdue account management.
- Accuracy of monthly job-cost variance reports.
Operational Notes
This role will work closely with the Admin team to ensure prompt project closeouts and final invoicing.
Perks & Benefits
- Day 1 HMO Coverage (Medical & Dental)
- Dayshift schedule
- Fixed weekends off
- Access to Game Lounge for relaxation
- Engaging monthly activities for team bonding
- Free and unlimited barista-style coffee
- Free parking and shuttle services
- Employee referral incentives (Bronze)
Job Types: Full-time, Permanent
Benefits:
- Health insurance
- On-site parking
- Paid training
- Promotion to permanent employee
- Transportation service provided
Ability to commute/relocate:
- Cebu: Reliably commute or planning to relocate before starting work (Required)
Experience:
- Xero: 2 years (Required)
- Invoice Processing: 3 years (Required)
- handling Purchase Orders: 2 years (Required)
Work Location: In person
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