We are seeking a detail-oriented and experienced AP/AR Specialist to support our client in the manufacturing business. This role requires proficiency in QuickBooks Desktop. The ideal candidate is a reliable self-starter with a solid accounting background and a passion for maintaining financial accuracy.
Work schedule
- Part-time, 20 hours per week
- 8am to 12pm US Pacific Standard Time
- Potential to scale to full-time based on performance and business needs
Responsibilities
- Manage and process accounts payable and receivable transactions accurately and in a timely manner.
- Maintain and reconcile ledgers and vendor/customer records.
- Prepare and review invoices, payment schedules, and collections reports.
- Collaborate with internal departments to ensure billing accuracy and timely payments.
- Conduct timely follow-ups with clients and third-party vendors via phone and email to resolve outstanding balances, clarify discrepancies, or confirm payment schedules.
- Provide backup support for the payroll team, ensuring payroll tasks are executed smoothly during peak periods or absences.
- Support month-end closing procedures and assist with reporting requirements.
- Ensure compliance with company policies and accounting best practices.
- Assist in audit preparation and documentation as needed.
Qualifications
- Bachelor’s degree in Accounting, Finance, or a related field required.
- CPA license is a strong advantage.
- Minimum of 3 years’ experience in AP/AR or bookkeeping roles.
- Solid understanding of accounting principles and general ledger management.
- Proven experience in a manufacturing environment preferred.
- Strong knowledge of payroll processes and systems.
- Proficiency in QuickBooks Desktop is required; QuickBooks certification is required.
- Highly organized, detail-oriented, and able to prioritize tasks effectively.
- Strong communication skills and a proactive problem-solving attitude.
Computer/laptop
Processor: Intel Core i5 or higher
RAM: 8GB or higher
Storage: 256GB SSD or higher Operating
System: Windows 10 or macOS
Display: 13-inch or larger screen size with a resolution of 1920x1080 or higher
Battery Life: Minimum of 8 hours
Internet
10 Mbps download and 5 Mbps upload
Accessories
Webcam
Noise-canceling headset with mic
Work set-up
Professional/presentable background
Quiet and distraction-free area
