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Accounts Payable / Accounts Receivable (AP/AR) Specialist

Global Hola
3 weeks ago

We are seeking a detail-oriented and experienced AP/AR Specialist to support our client in the manufacturing business. This role requires proficiency in QuickBooks Desktop. The ideal candidate is a reliable self-starter with a solid accounting background and a passion for maintaining financial accuracy.

Work schedule

  • Part-time, 20 hours per week
  • 8am to 12pm US Pacific Standard Time
  • Potential to scale to full-time based on performance and business needs

Responsibilities

  • Manage and process accounts payable and receivable transactions accurately and in a timely manner.
  • Maintain and reconcile ledgers and vendor/customer records.
  • Prepare and review invoices, payment schedules, and collections reports.
  • Collaborate with internal departments to ensure billing accuracy and timely payments.
  • Conduct timely follow-ups with clients and third-party vendors via phone and email to resolve outstanding balances, clarify discrepancies, or confirm payment schedules.
  • Provide backup support for the payroll team, ensuring payroll tasks are executed smoothly during peak periods or absences.
  • Support month-end closing procedures and assist with reporting requirements.
  • Ensure compliance with company policies and accounting best practices.
  • Assist in audit preparation and documentation as needed.

Qualifications

  • Bachelor’s degree in Accounting, Finance, or a related field required.
  • CPA license is a strong advantage.
  • Minimum of 3 years’ experience in AP/AR or bookkeeping roles.
  • Solid understanding of accounting principles and general ledger management.
  • Proven experience in a manufacturing environment preferred.
  • Strong knowledge of payroll processes and systems.
  • Proficiency in QuickBooks Desktop is required; QuickBooks certification is required.
  • Highly organized, detail-oriented, and able to prioritize tasks effectively.
  • Strong communication skills and a proactive problem-solving attitude.

Computer/laptop

Processor: Intel Core i5 or higher

RAM: 8GB or higher

Storage: 256GB SSD or higher Operating

System: Windows 10 or macOS

Display: 13-inch or larger screen size with a resolution of 1920x1080 or higher

Battery Life: Minimum of 8 hours

Internet

10 Mbps download and 5 Mbps upload

Accessories

Webcam

Noise-canceling headset with mic

Work set-up

Professional/presentable background

Quiet and distraction-free area

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