Position Summary:The Accounts Payable Specialist will assist in reviewing maintenance work scopes and identifying tariff charges being passed on by the maintenance facilities. There will be data entry to assist the Technical team in getting these loaded into the system. This role also assists with the invoicing entry/analysis side of things as well to ensure the proper identifying and coding tariff charges. As tariffs are rolled out across the world, these charges land on the company's invoices, and need to be able to monitor and report on this. This role must possess the ability to generate reporting that will support the leadership team in their review as well as the Technical team in their conversations with customers is important. The role will likely migrate into broader A/P roles once there is stability on the tariff front over the next six months or later helping with invoice analysis, vendor statement review and credit card processing.
Position Responsibilities
- Support in processing and coding invoices that are coming through to the Trust for maintenance event
- Invoice analysis - verifying invoice details, including amounts, terms, and vendor information
- Vendor statement review - involves comparing the vendor's statement with the company's own records (e.g., accounts payable ledger) to check for matching balances and identify any missing or inaccurate information.
- Credit card processing
- Data Entry - Assist the Tech team in getting these loaded into the system
- Generating reports on accounts payable aging, payment status, and other relevant metrics.
Desired Qualifications
- Bachelor’s degree in accounting or a related field preferred
- Minimum of 2- 3 years of experience in an account payable or finance assistant role.
- Proficiency in Microsoft Office, especially Excel (VLOOKUP, pivot tables)
- Attention to detail, accuracy, and quality
- Ability to work independently as well as in a team
- Excellent communication skills, both verbal and written
- Adaptable, inquisitive, and committed to ongoing learning and process improvement
- Amenable to Work on Night Shift
JSSI does not accept unsolicited resumes from individual recruiters or third-party recruiting agencies in response to job postings. No fee will be paid to third parties who submit unsolicited candidates directly to our hiring managers or Recruiting Team.
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