Job Responsibilities:
- Manage the company phone system, keys management, door access system and IT system in a structure and organized manner with traceability.
- Coordinate with external vendors for the procurement, upkeep, and renewal of office services and supplies including office stationaries, pantry refreshment, printing of name card, etc.
- Responsible for office space management, eg. office cleanliness, seating configuration, office relocation, office renovation etc.
- Handle incoming phone calls, correspondence, letters, bills, emails and package deliveries.
- Coordinate induction and orientation for new employees and handling exit clearance procedures.
- Prepare and update various HR reports and organizational chart.
- Support training and development programs for employees, including enrolment of internal & external courses, maintaining training record and budget.
- Handle annual office and staff insurance renewal and claims.
- Assisting with benefit administration and maintaining employee records.
- Assist business travel arrangement.
- Organize and support staff welfare initiatives, employee engagement programs and company event.
- Coordinate paperwork with government agencies if necessary.
Finance duties:
- Act as intermediary contact between company Finance team and Asahi team to support the NKPH finance function.
- Assist in the Accounts Payable function for company that include payment for vendor invoices and staff claims.
- Liaise with vendors and staff for clarification of issues relating to payment.
- Conduct annual fixed asset count and walk through with the NKPH staff to confirm their asset is in place and in usable condition.
- Maintain proper filing of finance & accounting documents.
- Assist in banking matters such as perform bank remittance, account opening & closing, and application for eFPS, eGiro, etc when required.
- Assist in ad hoc accounting administrative tasks in NKPH as delegated by finance manager.
Job Type: Full-time
Schedule:
- 8 hour shift
Work Location: In person
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